Tender Operations Coordinator

Sacaa; Gauteng; Presencial; ZAR 180 000 - 260 000; Tempo integral

Resumo da oferta

Sacaa in Gauteng seeks a diligent Tender Administrative Support to assist the Supply Chain Management department with SCM policy-compliant bid processes. The role covers coordinating bid committees, taking minutes, arranging pre-bid meetings and site inspections, and managing bid documents.

The successful candidate will ensure timely filing, logistics for site visits, and accurate record-keeping across all active and awarded tenders, contributing to the efficiency of the procurement function.

Responsabilidades

• To provide tender administrative support to Supply Chain Management department in accordance with the Supply Chain Management (SCM) policy, procedures and regulations.
• Co-ordinate and schedule bid committee meetings (Bid Specification Committee (BSC) and Bid Evaluation Committee (BEC).
• Prepare minutes for bid committee Meetings (BSC and BEC) timeously.
• Schedule pre-bid meetings and invite prospective bidders.
• Receive and open bid documents.
• Co-ordinate and schedule tender briefing sessions and site inspection
• Prepare minutes for briefing session timeously
• Co-ordinate and schedule tender closing meetings ensuring cross functional teams are at reception on time.
• Assist Procurement manager with recording of all bids received.
• Co-ordinate logistics for site inspections including transportation.
• Schedule meeting invites with all the bidders for site inspection
• Provide support to the procurement manager ensuring that all tender documents are sorted and ready for the BAC meeting timeously.
• Ensure proper filing is in place at all times.
• Manage storage and security of tender documents.
• Maintain neat and organised digital and physical filing system for all active and awarded tenders.
• Ensure accurate record keeping of all tender related documents at all times.

Descrição da oferta de emprego

Sacaa in Gauteng seeks a diligent Tender Administrative Support to assist the Supply Chain Management department with SCM policy-compliant bid processes. The role covers coordinating bid committees, taking minutes, arranging pre-bid meetings and site inspections, and managing bid documents.

The successful candidate will ensure timely filing, logistics for site visits, and accurate record-keeping across all active and awarded tenders, contributing to the efficiency of the procurement function.