Tender Coordinator (Shared Services / Bid Management)

Fempower; Pretoria; On-site; ZAR 600,000 - 900,000; Full time

Job summary

Fempower in Parktown, Gauteng, is seeking an experienced Tender Coordinator to join a fast-paced Shared Services team. The role involves managing multiple tender submissions, developing compliant proposals, and delivering high-quality tenders within strict deadlines.

The ideal candidate has 5+ years in tender environments, strong governance knowledge, and excellent English communication. AAPMP qualification is advantageous, with a focus on healthcare/training sector submissions.

Qualifications

• Minimum 5 years' experience in a high-volume tender environment.
• Experience coordinating multiple tender submissions concurrently.
• Experience in Healthcare and/or Training sectors is advantageous.
• Strong knowledge of SA public and private sector tender processes and compliance.
• Excellent written and verbal English communication; detail-oriented.

Responsibilities

• Coordinate tender opportunities nationally through full bid lifecycle.
• Facilitate tender qualification and Go/No-Go assessments.
• Develop and manage tender plans, timelines and stakeholder deliverables.
• Compile and coordinate professional, client-focused submissions.
• Ensure compliance, governance reviews and approvals before submission.
• Identify and document commercial, legal, operational and contractual risks.
• Maintain tender databases, reporting records and document control.
• Coordinate clarification responses and contract handovers for bids.
• Support reporting, win/loss reviews and continuous improvement.

Skills

Tender management

Multi-tender coordination

Procurement compliance

Attention to detail

Stakeholder coordination

Proposal writing

Numerical/analytical skills

English communication

Education

Matric

Diploma or Degree in relevant field

Tools

Microsoft Word

Excel

PowerPoint

Microsoft 365 Copilot

Job description

Tender Coordinator (Shared Services / Bid Management)

Location: Parktown, Gauteng
Employment Type: Permanent

A leading organisation is seeking an experienced Tender Coordinator to join a fast-paced Shared Services team. This role is ideal for a highly organised professional with a proven track record of managing multiple tender submissions simultaneously and delivering compliant, high-quality proposals within strict deadlines.

Ideal Candidate

• Minimum 5 years' experience in a high-volume, fast-paced tender environment.
• Proven experience coordinating multiple tender submissions concurrently while managing competing deadlines.
• Experience within the Healthcare and/or Training sectors will be highly advantageous.
• Strong understanding of South African public and private sector tender processes, procurement requirements, and compliance standards.
• Exceptional attention to detail, stakeholder coordination, and proposal development skills.

Minimum Requirements

• Matric.
• Relevant Diploma or Degree
• Demonstrated experience in South African public and private sector tender submissions.
• Experience managing the full tender lifecycle from opportunity identification to submission and contract handover.
• Understanding of tender qualification, governance, risk assessment, and compliance requirements.
• Strong proposal and business writing skills.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Microsoft 365 Copilot.
• Strong numerical, analytical, and commercial acumen.
• Excellent written and verbal communication skills in English.
• Ability to analyse, prioritise, and structure complex information.

Advantageous

• APMP Foundation Certification or progress towards an APMP qualification.
• Experience in Healthcare and/or Training sector tender submissions.

Key Responsibilities

• Coordinate tender opportunities nationally through the full bid lifecycle.
• Facilitate tender qualification and Go/No-Go assessments.
• Develop and manage tender plans, timelines, and stakeholder deliverables.
• Compile, review, and coordinate professional, client-focused tender submissions.
• Ensure tender compliance, governance reviews, and internal approvals are completed before submission.
• Identify, document, and elevate commercial, legal, operational, and contractual risks.
• Maintain tender databases, reporting records, and document control systems.
• Coordinate clarification responses and contract handovers for successful bids.
• Contribute to reporting, win/loss reviews, and continuous improvement initiatives.

Personal Attributes

• Ability to thrive under pressure and manage competing priorities.
• Strong attention to detail and commitment to quality.
• Excellent organisational and coordination skills.
• Professional, resilient, and accountable.
• Strong collaborative approach with the ability to work independently.
• High levels of integrity, discretion, and professional judgement.

Working Hours

Monday to Friday, 08h00 - 16h30
Overtime may be required from time to time.

Start Date

As soon as possible.

Appointments will be made in line with the organisation's Employment Equity objectives.