Tax Secretary

University of Fort Hare; Johannesburg; On-site; ZAR 600 000 - 650 000; Full time

Job summary

A leading law firm in Johannesburg is seeking a dedicated Tax Secretary. The successful candidate will have at least 3 years of legal secretarial experience and must be proficient in MS Office Suite. This role involves preparing billing documents, providing administrative support to legal professionals, and ensuring compliance with FICA requirements. A competitive salary of R 600,000 to R 650,000 annually is offered.

Qualifications

• Minimum 3+ years experience as a legal secretary.
• Expert-level proficiency in MS Office Suite (Word, PowerPoint, Excel).
• Experience with Aderant Expert accounting system is advantageous.

Responsibilities

• Prepare pre-bills and billing memos for client invoicing.
• Provide comprehensive administrative support to legal professionals.
• Copy-type complex legal documents including legal opinions.

Skills

Legal secretary expertise

MS Office Suite proficiency

Attention to detail

Multitasking abilities

Excellent communication skills

Education

Matric qualification

Secretarial diploma or Paralegal qualification

Tools

Aderant Expert (CMS)

FileSite document management

Job description

R 600000 - R 650000 Annually Cost To Company

Our client, a leading law firm, is seeking a dedicated Tax Secretary to join their dynamic team in Gauteng. This is an excellent opportunity to work within a specialized department while utilizing your legal secretarial expertise.

KEY RESPONSIBILITIES:

• Prepare pre-bills and billing memos for client invoicing
• Provide comprehensive administrative support to legal professionals including diary management and telephone coverage
• Copy-type complex legal documents including legal opinions and correspondence
• Draft standard form documents such as engagement letters
• Incorporate amendments to legal documentation
• Manage client files and maintain organized filing systems
• Handle general office and personal administration duties
• Collaborate with accounts department on debtor management
• Administer FICA requirements and ensure compliance completion

ESSENTIAL REQUIREMENTS:

• Minimum 3+ years experience as a legal secretary
• Expert-level proficiency in MS Office Suite (Word, PowerPoint, Excel)
• Secretarial/Legal Secretarial diploma or Paralegal qualification (advantageous)
• Experience with Aderant Expert (CMS) accounting system (advantageous)
• Knowledge of FileSite document management (advantageous)

CORE COMPETENCIES:

• Exceptional attention to detail and accuracy
• Strong multitasking and organizational abilities
• Self-motivated with excellent initiative
• Outstanding verbal and written communication skills
• Professional interpersonal skills with clients and colleagues
• Absolute discretion and confidentiality
• Reliability, punctuality, and integrity
• Ability to thrive under pressure

KEY RESPONSIBILITIES:

• Prepare pre-bills and billing memos for client invoicing
• Provide comprehensive administrative support to legal professionals including diary management and telephone coverage
• Copy-type complex legal documents including legal opinions and correspondence
• Draft standard form documents such as engagement letters
• Incorporate amendments to legal documentation
• Manage client files and maintain organized filing systems
• Handle general office and personal administration duties
• Collaborate with accounts department on debtor management
• Administer FICA requirements and ensure compliance completion

ESSENTIAL REQUIREMENTS:

• Minimum 3+ years experience as a legal secretary
• Matric qualification (essential)
• Expert-level proficiency in MS Office Suite (Word, PowerPoint, Excel)
• Secretarial/Legal Secretarial diploma or Paralegal qualification (advantageous)
• Experience with Aderant Expert (CMS) accounting system (advantageous)
• Knowledge of FileSite document management (advantageous)

CORE COMPETENCIES:

• Exceptional attention to detail and accuracy
• Strong multitasking and organizational abilities
• Self-motivated with excellent initiative
• Outstanding verbal and written communication skills
• Professional interpersonal skills with clients and colleagues
• Absolute discretion and confidentiality
• Reliability, punctuality, and integrity
• Ability to thrive under pressure
• Superior time management skills
• Client relationship management expertise

Please note only shortlisted candidates will be contacted