Strategic Executive Assistant | Scheduling Travel Projects

Mass Markets; Cape Town; On-site; ZAR 180,000 - 360,000; Full time

Job summary

MCI is seeking an Executive Assistant to provide exceptional support to senior leadership. The role requires a highly organized, proactive, and discreet individual who can manage a fast-paced, complex schedule while handling a wide range of administrative, logistical, and operational tasks.

The candidate will manage a busy schedule, coordinate travel, maintain records, and provide project support while handling confidential information with sound judgement.

Qualifications

• Experience as Executive Assistant or Personal Assistant (BPO preferred)
• Excellent command of English
• Knowledge of office management systems and procedures
• Proficiency in MS Office (Excel and PowerPoint)
• Excellent time-management, prioritisation, and organisation skills
• Attention to detail and strong written and verbal communication
• Ability to multi-task and handle sensitive material with discretion

Responsibilities

• Manage a complicated and busy schedule.
• Perform planning, logistics and operations work.
• Provide comprehensive administrative support (data entry, project assistance, event/meeting planning, filing, mail handling, and correspondence processing).
• Coordinate individual and group travel.
• Handle confidential and sensitive information with appropriate judgement and discretion.
• Organize meetings and summits from start to finish.
• Screen phone calls, manage correspondence, prepare documents, process bill payment and maintain records.
• Create and maintain personal action items and to-do lists, follow up proactively, and provide status updates.
• Perform Chief of Staff level duties and/or project management tasks as needed.

Skills

Time management

Prioritisation

Organisation

Discretion

Written and verbal communication

Problem solving

Multi-tasking

English fluency

Data entry

Education

Grade 12 / NSC

Diploma or certification

Tools

MS Office

Job description

MCI is seeking an Executive Assistant to provide exceptional support to senior leadership. The role requires a highly organized, proactive, and discreet individual who can manage a fast-paced, complex schedule while handling a wide range of administrative, logistical, and operational tasks.

The candidate will manage a busy schedule, coordinate travel, maintain records, and provide project support while handling confidential information with sound judgement.