Remote Executive Assistant: Elite Calendar & Admin Support

Placements24; Soweto; Hybrid; ZAR 988,000 - 1,811,000; Full time

Benefits offered by this job

Fully remote work

Performance-based incentives

Job summary

Placements24 is seeking a highly organized Remote Executive Assistant to support our executive team from your dedicated home workspace. This fully remote role requires proactive communication, strong organizational skills, and the ability to manage complex schedules across time zones.

You will coordinate virtual meetings, prepare materials, handle confidential information, and support travel bookings and expense processes as part of a distributed leadership team.

Qualifications

• Proven experience as an Executive or Virtual Assistant supporting senior executives.
• Excellent written and spoken English with superior grammar and proofreading.
• Proficient in Microsoft Office and Google Workspace; familiar with Zoom, Teams, Slack.
• Calendar management across multiple platforms and time zones.
• Strong organizational, time-management, and independent working skills.
• Ability to handle confidential information with discretion.
• Experience in remote-first or distributed teams is advantageous.

Responsibilities

• Manage and coordinate complex virtual calendars for senior executives, including scheduling meetings, appointments, and travel arrangements across different time zones.
• Prepare, review, and edit correspondence, presentations, and other documents with clarity and professionalism.
• Facilitate and manage virtual meetings, including agendas, materials, and minutes.
• Serve as a primary point of contact for internal and external stakeholders.
• Conduct research, gather data, and compile reports for executive projects.
• Organize and maintain digital files and records.
• Coordinate online travel bookings and logistics for executives.
• Handle sensitive information with discretion and security protocols.
• Identify scheduling or logistical conflicts and propose solutions.
• Assist with expense reports and other administrative tasks.
• Develop relationships with team members and external partners.
• Undertake special projects as assigned by senior leadership.

Skills

Calendar management

Scheduling across time zones

Communication

Organization

Discretion

Independent work

Tools

Microsoft Office Suite

Google Workspace

Zoom

Microsoft Teams

Slack

Job description

Placements24 is seeking a highly organized Remote Executive Assistant to support our executive team from your dedicated home workspace. This fully remote role requires proactive communication, strong organizational skills, and the ability to manage complex schedules across time zones.

You will coordinate virtual meetings, prepare materials, handle confidential information, and support travel bookings and expense processes as part of a distributed leadership team.