Chief of Staff–Level Executive Assistant

MCI; Cape Town; On-site; ZAR 738,310 - 1,230,516; Full time

Job summary

MCI in Cape Town seeks an experienced Executive Assistant to support the Chief of Staff and senior stakeholders. You will manage complex calendars, coordinate travel, handle confidential information, and provide comprehensive administrative support across projects and events.

The role requires excellent English, strong knowledge of office systems, and the ability to prioritise, multi-task and communicate clearly across time zones aligned with US business hours.

Qualifications

• Proven experience as an Executive Assistant or Personal Assistant.
• Excellent command of English.
• Knowledge of office management systems and procedures.
• Excellent time management skills and the ability to prioritize work.

Responsibilities

• Manage a complicated and busy schedule.
• Plan, coordinate logistics and operations work.
• Provide comprehensive administrative support.
• Coordinate individual and group travel.
• Handle confidential and sensitive information with appropriate judgement and discretion.
• Provide administrative support across data entry, project tasks, events, filing, mail handling and correspondence.
• Organize meetings and summits from start to finish.
• Screen phone calls, correspondence and document preparation; bill payment and record keeping.
• Create and maintain personal action items, to-do lists and proactive follow-ups with status updates.
• Be comfortable with Chief of Staff level duties and/or Project Management

Skills

English proficiency

Office management systems

MS Excel

MS PowerPoint

Time management

Attention to detail

Written and verbal communication

Organizational skills

Multitasking

Education

Grade 12 / NSC

Diploma or certification in a relevant field

Tools

MS Excel

MS PowerPoint

Job description

MCI in Cape Town seeks an experienced Executive Assistant to support the Chief of Staff and senior stakeholders. You will manage complex calendars, coordinate travel, handle confidential information, and provide comprehensive administrative support across projects and events.

The role requires excellent English, strong knowledge of office systems, and the ability to prioritise, multi-task and communicate clearly across time zones aligned with US business hours.