Stock Administrator / Accounts Clerk

On Line Personnel; Gqeberha; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A staffing agency is seeking a Stock Administrator / Accounts Clerk in Gqeberha. The role requires management of invoices, customer records, and daily accounting tasks using Pastel. Candidates must have a Matric and 2 years of Pastel experience along with strong communication and organizational skills. The position offers a salary range of R15,000 to R20,000 per month based on qualifications and experience. The role includes working closely with the Financial Manager and supporting warehouse operations.

Qualifications

• Minimum of Matric.
• Minimum of 2 years Pastel Accounting experience essential.
• Available to commence immediately.

Responsibilities

• Answer and respond to emails.
• Daily Pastel Accounting (invoice capturing).
• Prepare reports as requested from the Financial Manager.
• Maintain accurate customer records, including payment terms and balances.
• Process customer sales orders only when accounts are up to date.

Skills

Pastel Accounting experience

Good communication skills

Organizational skills

Computer proficiency (MS Office, Google Workspace)

Problem-solving skills

Time management skills

Education

Matric

Job description

Stock Administrator / Accounts Clerk – Port Elizabeth.

Requirements:

• Minimum of Matric
• Minimum of 2 years Pastel Accounting experience essential
• Available to commence immediately / as soon as possible
• Good communication skills (written and verbal)
• Organizational skills and attention to detail
• Computer proficiency – MS Office, Google Workspace
• Time management skills
• Ability to work independently and in a team
• Problem-solving skills and a proactive attitude

Key Performance Areas and experience with:

• Answering and responding to emails
• Daily Pastel Accounting (invoice capturing of orders through various portals)
• Filing documents (digitally or physically)
• Prepare reports as requested from the Financial Manager
• Support senior management
• Assist in data entry and record keeping
• Assist with warehouse picking and packing of stock when needed
• Stock counting and control – weekly and monthly
• Debtors control – communicate through telephonic and email correspondence to maintain debtors book
• Sales order and invoice management
• Process customer sales orders only when accounts are up to date and payments settled
• Monitor outstanding invoices and ensure timely follow-ups with customers
• Coordinate with Sales Representatives to track order fulfilment and payment compliance
• Ensure all paid orders are invoiced and dispatched without delay
• Maintain accurate customer records including payment terms, balances, and credit limits
• Handle queries related to invoices, payments, credit notes, and account statements
• Issue credit notes only with managerial approval and maintain a log for audit purposes
• Minimise the value of monthly credit notes and maintain supporting documentation
• Reconcile daily, weekly, and monthly transactions (including EFT’s, card payments, and cash)
• Support management with the preparation of financial reports and customer account statements
• Track overdue accounts and control the debt collection procedures
• Maintain digital and physical filing of financial documents
• Aid the National Bookkeeper in daily banking receipts
• Collaborate with warehouse team to ensure accurate stock capturing on arrival
• Maintain a record of damaged, returned, or recycled vape stock
• Reconcile inventory figures and counts for audit or reporting purposes, involved in daily count and variance analysis
• Communicate stock issues, out-of-stock notifications, and delivery ETA’s to all staff
• Maintain daily coordination with warehouse and sales team to ensure smooth order flow
• Respond to customer and supplier queries professionally and timeously
• Attend weekly team meetings and provide administrative updates or feedback
• Collect, verify, and submit commission schedules for approval each month
• Assist with processing of leave forms and sales-related documentation
• Ensure timely and accurate allocation of sales-related expenses such as fuel cards
• Track sales targets vs actuals on shared platforms (e.g., Google Drive or CRM)
• Reports directly to the Financial Manager
• Subject to bi-annual performance review based on KPI’s and role objectives

Salary: R15 000 to R20 000 per month commensurate with qualification and experience.