Shopify, Creative And Business Assistant

Top Vitae; South Africa; On-site; ZAR 167,000 - 234,000; Full time

Job summary

Top Vitae in Vereeniging, Gauteng, is seeking a detail-oriented Administrative Assistant to support the Operations department. The role focuses on managing schedules, coordinating tasks, and maintaining accurate records to ensure smooth day-to-day operations.

The successful candidate will be highly organised, communicative, and comfortable working in a busy environment, providing reliable support to department managers and staff.

Qualifications

• Detail-oriented and proactive administrative experience.
• Strong organisational and communication skills.
• Experience supporting an Operations team is a plus.

Responsibilities

• Provide comprehensive administrative support to the Operations team, including handling correspondence and scheduling meetings.
• Maintain and organize departmental records, files, and databases.
• Prepare operational reports, presentations, and documentation.
• Coordinate logistics for team meetings, training sessions, and site visits.
• Manage office supplies and equipment for the Operations department.
• Liaise with other departments and external contacts for operational matters.

Job description

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Our client is seeking a detail-oriented and proactive Administrative Assistant to support their Operations department in Vereeniging. This role is vital for ensuring the smooth day-to-day running of the department by managing various administrative tasks, coordinating schedules, and maintaining accurate records. The ideal candidate will be highly organized, possess excellent communication skills, and be comfortable working in a busy, hands-on environment. You will contribute to the efficiency of the operations team by managing essential administrative functions and providing reliable support to departmental managers and staff.

About the Role

Our client is seeking a detail-oriented and proactive Administrative Assistant to support their Operations department in Vereeniging. This role is vital for ensuring the smooth day-to-day running of the department by managing various administrative tasks, coordinating schedules, and maintaining accurate records. The ideal candidate will be highly organized, possess excellent communication skills, and be comfortable working in a busy, hands‑on environment. You will contribute to the efficiency of the operations team by managing essential administrative functions and providing reliable support to departmental managers and staff.

Key Responsibilities

• Provide comprehensive administrative support to the Operations team, including managing correspondence and scheduling meetings.
• Maintain and organize departmental records, files, and databases accurately.
• Assist with the preparation of operational reports, presentations, and documentation.
• Coordinate logistics for team meetings, training sessions, and site visits.
• Manage office supplies and equipment for the Operations department.
• Liaise with other departments and external contacts as required for operational matters.