Shipping Clerk

Chainlink Recruitment; Wes-Kaap; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Chainlink Recruitment is seeking a Shipping Clerk for a well-established organisation in Heidelberg, Gauteng, to manage shipping documentation, vessel tracking, containers, and cost sheets, with focus on accuracy and foreign currency handling.

The role involves liaising with overseas suppliers, couriers, freight agents, and internal stock controllers; duties include GRN processing, customs, and daily updates.

Qualifications

• Shipping and logistics experience (essential)
• Fluent in English (spoken and written)
• Fluent in Afrikaans (advantageous)
• Strong attention to detail
• Analytical skills and maths proficiency
• Profitability management experience
• Knowledge of stock management (advantageous)
• Excellent communication and client‑relationship skills
• Ability to influence outcomes with people at all levels
• Strong problem‑solving and creative thinking
• Calm under pressure and able to meet deadlines
• Leadership and teamwork abilities
• Driven, energetic, and self‑sufficient
• MS Office (Word, Excel, PowerPoint)
• Valid driver’s licence

Responsibilities

• Vessel tracking, update delivery dates and report delays
• Coordinate container stock preparation with suppliers
• Update supplier invoices and documentation
• Reconcile and validate supplier orders
• Complete and manage import/export paperwork
• Process and coordinate stock transfers
• Liaise with stock controllers, warehouse controllers, couriers and suppliers
• Provide updates to branches on container deliveries and transfers
• Book container loadings and coordinate logistics
• Create and capture shipping cost sheets
• Work with GRNs and ensure accurate stock receipting
• Arrange cover for shipments
• Obtain freight estimates from service providers
• Arrange courier shipments for stock, parts and samples
• Monitor delivery timelines to ensure efficiency
• Submit payment requests for shipping costs
• Submit customs documentation accurately and timely
• Work with foreign currency conversions
• Provide general assistance to the National Consumables Manager

Skills

Shipping & logistics experience

English fluency

Afrikaans (advantageous)

Attention to detail

Analytical thinking

Math proficiency

Profitability management

Stock management

Communication skills

Client relationships

Interpersonal skills

Problem solving

Creative thinking

Calm under pressure

Leadership

Teamwork

Motivation/self-driven

MS Office

Driver's license

Tools

MS Office Suite

Job description

SHIPPING CLERK

Location: Heidelberg, Gauteng

Industry: Shipping / Logistics / Imports & Exports / Stock Management

Employment Type: Permanent

Urgency: Immediate

Salary: Market‑related (based on experience)

Introduction

A well‑established organisation in Heidelberg, Gauteng is seeking a detail‑driven, organised, and highly reliable Shipping Clerk to join their logistics and consumables division. The role requires strong administrative capability, excellent communication skills, and the ability to work confidently with overseas suppliers, couriers, freight agents, and internal stock controllers.

The ideal candidate is analytical, calm under pressure, fluent in English, and comfortable working with foreign currency conversions and international shipping documentation.

Key Responsibilities

• Vessel Tracking — Track vessels, update delivery dates, and report delays

• Container Preparation — Coordinate container stock preparation with suppliers

• Supplier Documentation — Update supplier invoices and documentation

• Order Validation — Reconcile and validate supplier orders

• Import & Export Documentation — Complete and manage all import/export paperwork

• Stock Transfers — Process and coordinate stock transfers

• Daily Liaison — Liaise with stock controllers, warehouse controllers, couriers, and suppliers

• Branch Updates — Provide updates to branches on container deliveries and transfers

• Container Bookings — Book container loadings and coordinate logistics

• Shipping Cost Sheets — Create and capture shipping cost sheets

• GRN Processing — Work with GRNs and ensure accurate stock receipting

• Shipment Cover — Arrange cover for shipments

• Freight Estimates — Obtain freight estimates from service providers

• Courier Arrangements — Arrange courier shipments for stock, parts, and samples

• Delivery Monitoring — Constantly monitor delivery timelines to ensure efficiency

• Payment Requests — Submit payment requests for shipping‑related costs

• Customs Documentation — Submit customs documentation accurately and timeously

• Currency Conversions — Work confidently with foreign currency conversions

• General Support — Provide general assistance to the National Consumables Manager

Minimum Requirements

• Shipping and logistics experience (essential)

• Fluent in English (spoken and written)

• Fluent in Afrikaans (advantageous)

• Strong attention to detail

• Analytical skills and proficiency with maths

• Profitability management experience

• Knowledge of stock management (advantageous)

• Excellent communication and client‑relationship skills

• Ability to work well with people at all levels and influence outcomes

• Strong problem‑solving and creative thinking skills

• Ability to stay calm under pressure and meet strict deadlines

• Leadership ability and strong teamwork skills

• Driven, energetic, motivated, and able to work unsupervised

• Computer proficiency in MS Office (Word, Excel, PowerPoint)

• Valid driver’s licence