Shipping Clerk

Chainlink Recruitment; Heidelberg; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Chainlink Recruitment seeks a Shipping Clerk for their logistics division in Heidelberg, Gauteng. The role focuses on administrative accuracy, coordinating with overseas suppliers, couriers and stock controllers, and handling international documentation.

The ideal candidate is fluent in English, with shipping/logistics experience and strong numerical skills to manage currency conversions and costing. This on-site role demands reliability and attention to detail.

Qualifications

• Shipping and logistics experience essential.
• Fluent in English; Afrikaans advantageous.
• Strong attention to detail and numeracy.
• Analytical mindset; able to work under pressure.
• Experience with international shipping documentation.

Responsibilities

• Vessel Tracking — track vessels and update delivery dates.
• Container Preparation — coordinate container stock with suppliers.
• Supplier Documentation — update invoices and paperwork.
• Order Validation — reconcile and validate supplier orders.
• Import & Export Documentation — manage paperwork.
• Stock Transfers — process and coordinate transfers.
• Daily Liaison — liaise with stock controllers, couriers and suppliers.
• Branch Updates — provide updates on container deliveries.
• Container Bookings — book container loadings and logistics.
• Shipping Cost Sheets — create and record shipping costs.
• GRN Processing — handle goods receipts notes.
• Shipment Cover — arrange cover for shipments.
• Freight Estimates — obtain quotes from providers.
• Courier Arrangements — arrange courier shipments.
• Delivery Monitoring — monitor timelines for efficiency.
• Payment Requests — submit shipping-related payments.
• Customs Documentation — submit customs docs accurately.
• Currency Conversions — handle foreign currency conversions.
• General Support — assist National Consumables Manager.

Skills

Shipping experience

Attention to detail

English fluency

Afrikaans advantage

Strong communication

MS Office

Tools

MS Office

Job description

SHIPPING CLERK

Location: Heidelberg, Gauteng

Industry: Shipping / Logistics / Imports & Exports / Stock Management

Employment Type: Permanent

Urgency: Immediate

Salary: Market‑related (based on experience)

Introduction

A well‑established organisation in Heidelberg, Gauteng is seeking a detail‑driven, organised, and highly reliable Shipping Clerk to join their logistics and consumables division. The role requires strong administrative capability, excellent communication skills, and the ability to work confidently with overseas suppliers, couriers, freight agents, and internal stock controllers.

The ideal candidate is analytical, calm under pressure, fluent in English, and comfortable working with foreign currency conversions and international shipping documentation.

Key Responsibilities

• Vessel Tracking — Track vessels, update delivery dates, and report delays

• Container Preparation — Coordinate container stock preparation with suppliers

• Supplier Documentation — Update supplier invoices and documentation

• Order Validation — Reconcile and validate supplier orders

• Import & Export Documentation — Complete and manage all import/export paperwork

• Stock Transfers — Process and coordinate stock transfers

• Daily Liaison — Liaise with stock controllers, warehouse controllers, couriers, and suppliers

• Branch Updates — Provide updates to branches on container deliveries and transfers

• Container Bookings — Book container loadings and coordinate logistics

• Shipping Cost Sheets — Create and capture shipping cost sheets

• GRN Processing — Work with GRNs and ensure accurate stock receipting

• Shipment Cover — Arrange cover for shipments

• Freight Estimates — Obtain freight estimates from service providers

• Courier Arrangements — Arrange courier shipments for stock, parts, and samples

• Delivery Monitoring — Constantly monitor delivery timelines to ensure efficiency

• Payment Requests — Submit payment requests for shipping‑related costs

• Customs Documentation — Submit customs documentation accurately and timeously

• Currency Conversions — Work confidently with foreign currency conversions

• General Support — Provide general assistance to the National Consumables Manager

Minimum Requirements

• Shipping and logistics experience (essential)

• Fluent in English (spoken and written)

• Fluent in Afrikaans (advantageous)

• Strong attention to detail

• Analytical skills and proficiency with maths

• Profitability management experience

• Knowledge of stock management (advantageous)

• Excellent communication and client‑relationship skills

• Ability to work well with people at all levels and influence outcomes

• Strong problem‑solving and creative thinking skills

• Ability to stay calm under pressure and meet strict deadlines

• Leadership ability and strong teamwork skills

• Driven, energetic, motivated, and able to work unsupervised

• Computer proficiency in MS Office (Word, Excel, PowerPoint)

• Valid driver’s licence