Senior Service Admin & Invoicing Specialist

Barloworld Equipment; Bellville; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Barloworld Equipment Bellville is seeking an administrative assistant to support end-to-end processes across record keeping, filing and data capture in ERP systems such as SAP/CRM. You will open and close work orders, invoice customers and process invoices to debtors, and assist with quotes and credit checks.

The role requires grade 12 and about two years of relevant administration experience. Strong communication and self-management skills are essential to effectively handle multiple tasks in a

Qualifications

• Grade 12 or equivalent educational background.
• Two years relevant administration experience.
• An understanding of CS processes relevant to administration.
• Experience with end-to-end administrative tasks including record keeping, filing and data capturing.

Responsibilities

• Perform related administrative tasks to end-to-end processes including record keeping, filing, data capturing in ERP system (e.g. SAP/CRM) and report writing.
• Open work orders and order parts. Close work order on job completion.
• Invoice external customers and process invoices to debtors.
• Create and accept quotes.
• Check credit limits and equipment history.
• Effectively manage work in progress
• Capture, process and analyse job costing elements (Labour, travel, expenses, bought outs, SIMS, hours)
• Accurately capture relevant data from external and internal customers
• Generate purchase orders for internal and external suppliers
• Accurately capture labour hours worked by the service employees
• Follow up with external and internal customers and suppliers to ensure complete information and data capture
• Resolve internal and external customer as well as supplier queries
• Accurately control relative end-to-end processes
• Maintain relevant administrative environment
• Accurately invoice customers for work completed.

Skills

Effective communication

Self-management

Performance ownership

Education

Grade 12

Tools

SAP/CRM

Job description

Barloworld Equipment Bellville is seeking an administrative assistant to support end-to-end processes across record keeping, filing and data capture in ERP systems such as SAP/CRM. You will open and close work orders, invoice customers and process invoices to debtors, and assist with quotes and credit checks.

The role requires grade 12 and about two years of relevant administration experience. Strong communication and self-management skills are essential to effectively handle multiple tasks in a