Invoicing & AR Clerk (Contract)

QE Services IT Recruitment; Bellville; On-site; ZAR 167,000 - 279,000; Part time

Job summary

QE Services IT Recruitment in Bellville seeks a Finance Clerk for a contract role handling invoicing, accounts receivable and general finance administration to support busy operations, ensuring accuracy and timely processing.

You will manage the invoicing mailbox, verify order numbers, prepare and file invoices, follow up on payments, and maintain confidential financial data with professionalism in a fast-paced environment.

Qualifications

• Relevant tertiary qualification in Finance, Accounting, Bookkeeping, or related field (Certificate, Diploma, or equivalent).
• Minimum of 3 years' invoicing and accounts receivable experience in a finance-related role.
• Proven ability to process high volumes of invoices accurately and within deadlines.
• Solid understanding of invoicing processes, AR procedures and financial administration.
• Experience following up on orders, invoices, and payment-related queries.
• Experience in fast-paced, high-volume environments is advantageous.
• Strong MS Office skills, especially Excel and Word.
• Working knowledge of accounting systems (Xero and Sage advantageous).
• Strong data capturing skills with high accuracy and discretion.

Responsibilities

• Monitor the invoicing mailbox and ensure requests and orders are actioned promptly.
• Verify receipt of order numbers and follow up on outstanding information.
• Prepare, process, and distribute accurate invoices per client requirements.
• Ensure required supporting documentation accompanies invoices.
• Liaise with operational teams to resolve invoice and order queries.
• Follow up on outstanding orders and invoicing queries to ensure timely invoicing.
• Communicate with internal stakeholders and clients to obtain information for invoicing.
• Investigate and resolve discrepancies related to orders, invoices and payment terms.
• Maintain communication to prevent delays in invoicing and collections.
• Maintain accurate invoice records and filing; update financial systems with invoicing data.
• Assist with accounts receivable administration and reconciliation; ensure compliance with policies.

Skills

Invoicing

Accounts Receivable

Finance Administration

Excel Proficiency

Xero / Sage

Data Capture

Confidentiality

Education

Finance/Accounting/Bookkeeping tertiary qualification

Tools

Microsoft Excel

Microsoft Word

Xero

Sage

Job description

QE Services IT Recruitment in Bellville seeks a Finance Clerk for a contract role handling invoicing, accounts receivable and general finance administration to support busy operations, ensuring accuracy and timely processing.

You will manage the invoicing mailbox, verify order numbers, prepare and file invoices, follow up on payments, and maintain confidential financial data with professionalism in a fast-paced environment.