Administrative Clerk – Invoicing & Office Operations

Synergy Jobs (Pty) Ltd; Durbanville; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Synergy Jobs (Pty) Ltd is seeking an experienced Administrative Clerk to join our team. The successful candidate will be based at our Bellville office and will report directly to the Cold Store Manager.

Key duties include generating pro-forma invoices, data input checks, Tariffs capture on PalTrack, general administration, PPE distribution records, payroll input support, and housekeeping oversight. A matric qualification, 5 years’ experience, and MS Office skills are essential.

Qualifications

• Matric.
• 5 years’ experience in a similar and/or administrative position.
• A relevant tertiary qualification would be advantageous.
• Proficient in MS Office (Word, Excel & Outlook).
• Excellent verbal and written communication skills.
• Attention to detail with a high level of accuracy.
• Valid drivers’ license.

Responsibilities

• Generate pro-forma invoices.
• Checking the data input to ensure the correctness and accuracy of the invoice.
• Capture tariffs on pal track.
• Perform general administrative tasks.
• Manage and issue office supplies (e.g. stationery & consumables) for staff and maintain adequate stock levels.
• Manage and record the distribution/collection of Personal Protective Equipment (PPE).
• Check timesheets of staff for correctness and completeness and submit it together with any other relevant payroll related input to the HR Payroll office.
• Oversee housekeeping and cleaning duties for canteen, operations offices and toilets.
• Any other ad-hoc duties as assigned from time to time.

Skills

Attention to detail

Verbal communication

Written communication

MS Office

Education

Matric / Grade 12

Tertiary qualification (advantageous)

Tools

MS Office

Job description

Synergy Jobs (Pty) Ltd is seeking an experienced Administrative Clerk to join our team. The successful candidate will be based at our Bellville office and will report directly to the Cold Store Manager.

Key duties include generating pro-forma invoices, data input checks, Tariffs capture on PalTrack, general administration, PPE distribution records, payroll input support, and housekeeping oversight. A matric qualification, 5 years’ experience, and MS Office skills are essential.