Senior Secretary to Human Resource Manager

Liv Supplies; Ermelo; On-site; ZAR 89,000 - 123,000; Full time

Job summary

Liv Supplies is seeking an organized secretary/administrator to provide comprehensive support to the HR Manager and the department. You will manage schedules, prepare meeting minutes, track actions, and assist with communications and events. The role emphasizes compliance, documentation, and timely follow-up to keep HR processes running smoothly. Proactive, detail-oriented candidates will thrive in this fast-paced environment.

Qualifications

• Two years related minimum experience in Secretarial administration.
• Familiarity with HR and policy procedures is advantageous.
• Strong administrative and compliance tracking abilities.

Responsibilities

• Provide secretarial and administrative support to the HR Manager and the department.
• Manage the HR Manager’s calendar, appointments, and meeting schedules.
• Prepare and distribute minutes; track actions and follow-ups.
• Coordinate visitor arrangements and event support.
• Monitor compliance requirements and send reminders.
• Draft formal correspondence and manage departmental communications.

Skills

Computer Literacy

Administration skills

Communication skills

Sound interpersonal skills

Negotiation skills

Liaising skills

Telephone Etiquette

Politeness

Promptness

Energetic

Self-starter

Assertive

Education

Grade 12 / NCV4 / NSC3

Job description

Provide secretarial and administrative support service to the manager and section by:

• Managing and scheduling Human Resource (HR) Manager's diary, calendar, appointments, and meeting schedules.
• Compiling and maintaining a daily action list to track progress on tasks, outstanding actions, and follow-ups.
• Acting as a communication link between the HR Manager's office and employees within the department.
• Assisting and coordinating activities.
• Monitoring compliance requirements and sending reminders.
• Recording and distributing meeting minutes and tracking actions arising from meetings.
• Coordinating visitor arrangements, including meeting logistics, refreshments, and catering.
• Assisting the Communications and Stakeholder Management team during events and stakeholder engagements.
• Ensuring compliance within Human Resource Department adhering to policies and procedures

Process data from information system by:

• Assisting with administration, quality compliance, and following up on audit findings.
• Creating and maintaining live trackers and spreadsheets to monitor employee compliance and outstanding actions.
• Compiling management presentations and sourcing information from various departments.
• Preparing reports for management review.
• Drafting formal correspondence, including memos, letters, meeting invitations, and departmental communications.

Minimum Qualification Requirements:

• NCV4/NSC3/Grade 12 at NQF4 with 120 points credits
• Two years related minimum experience in Secretarial administration

Competencies required:

• Behaviour (Politeness, Promptness, Energetic, Self-starter, Assertive, Telephone Etiquette)
• Leadership (Team player)
• Knowledge (Knowledge of ESKOM's policies & procedures)
• Skills (Computer Literacy, Administration skills, Communication skills, Sound interpersonal skills, Negotiation skills, Liaising skills)