Personal Assistant: HOD Support

EdUpStairs; Cape Town; On-site; ZAR 338,000 - 398,000; Full time

Job summary

Department of Local Government, Western Cape Government seeks a skilled secretary/administrative assistant to support a senior manager. You will handle reception tasks and provide comprehensive administrative support to ensure meetings run smoothly.

The role requires a Grade 12, a secretarial diploma or equivalent, and at least 3 years' experience in supporting management. Strong confidentiality and organisational skills are essential.

Qualifications

• Grade 12 (Senior Certificate or equivalent) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or higher.
• A minimum of 3 years experience in rendering secretarial/ administrative support services to management/ senior management.
• Experience in public service environment is advantageous.

Responsibilities

• Provide secretarial/receptionist support to the manager.
• Render administrative support to the manager.
• Provide support to manager regarding meetings.
• Support the manager with the administration of the manager’s budget.

Skills

Telephone etiquette

MS Office

Financial management

Language & communication

Interpersonal skills

Organisational skills

Confidentiality

Self-motivation

Teamwork

Education

Grade 12 + secretarial diploma

NQF level 5 administrative qualification

Tools

MS Word

MS Excel

MS PowerPoint

Teams/Outlook

Internet

Job description

Salary: R338 106 – R398 277 per annum (Level 07)

Centre: Department of Local Government, Western Cape Government

Requirements

Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification; A minimum of 3 years experience in rendering secretarial/ administrative support services to management/ senior management.

Competencies

• In-depth knowledge and understanding of the relevant legislation/policies / prescripts and procedures
• Financial administration
• Professional ethics, integrity, confidentiality and discretion
• Effective time Management and ability to meet deadlines
• Excellent interpersonal relations
• Planning, organising and coordinating tasks effectively
• Sound judgement and decision-making
• Customer service orientation

Skills

• Excellent telephone etiquette
• Computer literacy in MS Office Package (Word, Excel, PowerPoint, Teams, Outlook and Internet)
• Financial Management
• Strong Language and Communication Skills (written and verbal)
• Good interpersonal and people-management skills
• High level of reliability and dependability
• Sound organisational and planning skills
• Ability to act with tact and discretion
• Ability to maintain confidentiality and exercise sound judgement in handling sensitive matters
• Self-management and self-motivation
• Ability to work under pressure and manage competing priorities
• Ability to work independently and as part of a team

Duties

• Provide a secretarial/receptionist support service to the manager
• Render administrative support services to the manager
• Provide support to manager regarding meetings
• Support the manager with the administration of the manager’s budget
• Study the relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application thereof is understood properly