Senior HR Operations Officer PRETORIA

Affirmative Portfolios; Pretoria; On-site; ZAR 297,000 - 363,000; Full time

Job summary

Affirmative Portfolios in Pretoria is seeking a Senior HR Operations Officer to provide and coordinate HR operational support within the Office of the Chief Director: Human Resource Management & Development. The role focuses on HR administration, records management, and compliance, under a 12-month fixed term contract.

The ideal candidate holds an NQF level 6 HR qualification with at least 1 year of HR administration or operations experience, and will engage with multiple stakeholders to ensure

Qualifications

• NQF level 6 qualification in Human Resource Management or related equivalent.
• At least 1 year relevant experience in Human Resource Administration or Operations.

Responsibilities

• Coordinate and quality assure HR submissions, memoranda, correspondence and other documents for the Chief Director's consideration.
• Maintain records of HR matters, decisions and instructions issued by the Chief Director and follow up on progress.
• Monitor and follow up on HR submissions and requests referred to the relevant units.
• Coordinate HR requests from the Office of the Chief Director with the relevant HR units and record progress.
• Monitor incoming and outgoing documentation and compliance as outlined by various units.
• Develop and maintain a list of external legislative plans, reports and other required documentation, and follow up to ensure submission to relevant institutions within the required timelines.
• Coordinate the submission of the Human Resources Plan and Human Resources Implementation Plan Report in accordance with DPSA and public service regulatory frameworks.
• Facilitate and coordinate the completion and submission of the HR assessment tool.
• Coordinate and consolidate monthly progress reports of HR Directorates on the operational plans and projects.
• Facilitate inputs for parliamentary questions.
• Oversee human resources information systems data integrity, ensuring seamless alignment.
• Coordinate, monitor and implement the DSTI-wide HR Intervention Plan.
• Collaborate with relevant components / employees on HR projects and ensure implementation within relevant timelines.
• Consult and engage with relevant stakeholders to implement other activities.
• Coordinate and consolidate monthly progress reports of HR projects.
• Draft monthly memos to update DSTI employees on appointments, resignations, promotions, acting appointments, etc.
• Conduct an assessment of leave utilisation within the Department and draft a report for EXCO consideration with relevant interventions.
• Monitor the submission of HR employees’ performance agreements, reviews, etc. to the Chief Director: HR.
• Manage the document tracking system in the Chief Director's Office.
• Keep records of all documents for the programme electronically and manually as required.
• Plan, coordinate and lead HR advocacy sessions on various HR matters.
• Coordinate stay interviews, amongst others, and draft reports for management consideration.

Skills

Service delivery and innovation

Customer orientation and service

Problem solving skills

Planning and organising

Communication (writing, presentation

Verbal communication

Computer literacy

Research and analytical skills

Events management

Negotiations

Stakeholder management

Education

NQF level 6 qualification in Human Resource Management or related equivalent

Job description

Senior HR Operations Officer

PRETORIA

R330 400pa

12-month fixed term contract

Purpose of the post:

To provide and coordinate Human Resource operational support in the Office of the Chief Director: Human Resource Management & Development.

Key result areas:

HR Administration and Operations:

Coordinate and quality assure HR-related submissions, memoranda, correspondence and other documents for the Chief Director's consideration.

Maintain records of HR matters, decisions and instructions issued by the Chief Director and follow up on progress.

Monitor and follow up on HR submissions and requests referred to the relevant units.

Coordinate HR requests from the Office of the Chief Director with the relevant HR units and record progress.

Monitor incoming and outgoing documentation and compliance as outlined by various units.

HR Compliance and Statutory Reporting:

Develop and maintain a list of external legislative plans, reports and other required documentation, and follow up to ensure submission to relevant institutions within the required timelines.

Coordinate the submission of the Human Resources Plan and Human Resources Implementation Plan Report in accordance with DPSA and public service regulatory frameworks.

Facilitate and coordinate the completion and submission of the HR assessment tool.

Coordinate and consolidate monthly progress reports of HR Directorates on the operational plans and projects.

Facilitate inputs for parliamentary questions.

Oversee human resources information systems data integrity, ensuring seamless alignment.

HR Projects:

Coordinate, monitor and implement the DSTI-wide HR Intervention Plan.

Collaborate with relevant components / employees on HR projects and ensure implementation within relevant timelines.

Consult and engage with relevant stakeholders to implement other activities.

Coordinate and consolidate monthly progress reports of HR projects.

Coordination of Information on Personnel Matters:

Draft monthly memos to update DSTI employees on appointments, resignations, promotions, acting appointments, etc.

Conduct an assessment of leave utilisation within the Department and draft a report for EXCO consideration with relevant interventions.

Monitor the submission of HR employees’ performance agreements, reviews, etc. to the Chief Director: HR.

Records Management and HR Advocacy:

Manage the document tracking system in the Chief Director's Office.

Keep records of all documents for the programme electronically and manually as required.

Plan, coordinate and lead HR advocacy sessions on various HR matters.

Coordinate stay interviews, amongst others, and draft reports for management consideration.

Competency Requirements:

Knowledge:

Knowledge of the Public Service Act and Public Service Regulations

Knowledge of DPSA human resource management prescripts

Knowledge of departmental HR policies and procedures

Knowledge of the Performance Management and Development System (PMDS)

Knowledge of recruitment, selection and placement procedures

Knowledge of conditions of service and leave administration

Knowledge of records management and confidentiality requirements

Knowledge of organisational structure implementation and employee placement processes, where applicable

Skills:

Service delivery and innovation

Customer orientation and service

Problem solving skills

Planning and organising

Policy development

Communication (writing, presentation and verbal)

Computer literacy

Research and analytical skills

Events management

Negotiations

Stakeholder management

Personal attributes:

Ability to liaise with different stakeholders at different levels

Ability to work under pressure

Ability to work independently and as part of a team

Interpersonal relations

Initiative

Flexible

Proactive and innovative

Minimum qualification and experience requirements:

NQF level 6 qualification in Human Resource Management or any other related equivalent relevant qualification

At least 1 year relevant experience in Human Resource Administration or Operations