HR Administrator

Craven Cottage CC; Wes-Kaap; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Craven Cottage CC is seeking an HR Administrator to manage employee master files for 900 staff across 30 stores, handle IR administration, coordinate recruitment activities, ensure compliance and audit readiness, and support payroll processes. The role requires strong attention to detail, confidentiality, and organisational skills with 2–3 years in a similar position.

Responsibilities include maintaining documentation, tracking deadlines, preparing disciplinary materials, coordinating

Qualifications

• 2-3 years of experience in a similar HR/Administration role.
• Experience with HR records, master files, and payroll/documents filing.
• Knowledge of IR administration and statutory filings is preferred.

Responsibilities

• Maintain complete, accurate employee master files for 900 employees across 30 stores.
• Log warnings, hearings, suspensions, and CCMA matters in IR Tracker; prepare disciplinary documentation.
• Coordinate interview scheduling and process offer letters and pre-employment documents.
• Maintain HR Audit workbook, POE Binder, and monthly evidence aligned to KSA questions.
• Pull weekly hours, flag rest period breaches, and support monthly payroll input.
• Support annual WSP/ATR submission and EE data reporting.
• Update HR Operations Tracker, training stats, bench plan, and organogram; produce monthly HR reports.

Skills

Attention to Detail

Organisational & Filing Skills

Written Communication

Time Management & Prioritisation

Confidentiality & Discretion

Stakeholder Service Orientation

Team Collaboration

Education

Degree or Diploma in HR Management NQF Level 6 or equivalent

Job description

Duties:

Employee Records & Masterfile Management:

• Maintain complete, accurate, and audit-ready employee master files for all 900 employees across 30 stores
• File new starter documentation within agreed SLA
• Ensure ID, contract, induction, and payroll documents are filed correctly in the defined folder structure.

IR Administration:

• Log all warnings, hearings, suspensions, and CCMA matters in the IR Tracker
• Prepare and file disciplinary documentation
• Track deadlines and escalto to HR Lead
• Maintain case files in the 05IR and Discipline folder structure.

Recruitment Administration:

• Maintain the Recruitment Tracker
• Coordinate interview scheduling
• Process offer letters and pre-employment documentation
• Monitor vacancy-open-days against the 60-day target
• Liaise with Job Jack and store managers.

Compliance & Audit Readiness:

• Maintain the HR Audit workbook and POE Binder
• File monthly evidence aligned to KSA questions
• Track store HR visit compliance
• Support preparation for and close-out of HR Audits.

Payroll Support & BCEA Compliance:

• Pull weekly hours from Gaap clocks
• Flag 12-hour rest period breaches
• Distribute deviation reports
• Support monthly payroll input
• File signed timesheets and payroll documents.

Statutory & Legislative Returns:

• Support annual WSP/ATR submission
• Maintain EE data for EEA2/EEA4 reporting
• Track National Minimum Wage updates
• File COIDA/WCL2 documentation
• Update the Annual Statutory Calendar

HR Operations & Reporting:

• Complete daily, weekly, and monthly HR Operations Tracker tasks
• Maintain training stats (Vault/Domo/BI)
• Update bench plan and organogram
• Produce monthly HR reports for HR Lead.

Requirements:

• Grade 12
• Degree or Diploma in HR Management NQF Level 6 or equivalent
• At least 2-3 years of experience in a similar role, preferably within an industry handling high volumes.
• Attention to Detail
• Organisational & Filing Skills
• Confidentiality & Discretion
• Time Management & Prioritisation
• Written Communication
• IR Administration Knowledge
• Stakeholder Service Orientation
• Systems & Process Compliance
• Resilience Under Pressure
• Team Collaboration