Senior Personal Assistant & Excel Admin Lead

University of Fort Hare; Durban; On-site; ZAR 150,000 - 240,000; Full time

Job summary

University of Fort Hare in Durban seeks a highly organized Personal Assistant (PA) to provide comprehensive administrative support to management and ensure smooth daily operations. The ideal candidate will have strong Excel skills, attention to detail and the ability to manage multiple tasks with confidentiality.

Responsibilities include calendar management, data analysis, financial administration support with Pastel, invoicing and filing, plus assisting with meeting coordination and minute

Qualifications

• Matric certificate is essential.
• Diploma/Certificate in Administration, Office Management, Finance, or a related field is advantageous.
• Previous experience as Personal Assistant, Administrative Assistant, or Office Administrator is preferred.
• Proficient in Microsoft Excel (formulas, spreadsheets, reporting, data capture and tracking).
• Pastel Accounting knowledge is advantageous but not essential.

Responsibilities

• Provide comprehensive administrative support to management.
• Manage calendars, meetings, appointments and daily schedules.
• Prepare reports, presentations, correspondence and business documents.
• Maintain and update spreadsheets using Microsoft Excel.
• Capture, analyse and manage data accurately.
• Assist with financial administration using Pastel Accounting.
• Process invoices, purchase orders and assist with basic accounting functions.
• Maintain accurate filing systems and company records.
• Monitor and track office expenses and financial documentation.
• Assist with customer and supplier communication.
• Coordinate meetings and take minutes when required.
• Prepare documentation for management review.
• Assist with general office administration and operational tasks.
• Ensure all administrative processes are completed efficiently and accurately.

Skills

Strong numerical ability

Analytical thinking

Multitasking

Communication skills

Confidentiality

Organization

Detail oriented

Education

Matric certificate

Diploma/Certificate in Administration or Office Management

Finance qualification (advantageous)

Tools

Microsoft Excel

Pastel Accounting

Job description

University of Fort Hare in Durban seeks a highly organized Personal Assistant (PA) to provide comprehensive administrative support to management and ensure smooth daily operations. The ideal candidate will have strong Excel skills, attention to detail and the ability to manage multiple tasks with confidentiality.

Responsibilities include calendar management, data analysis, financial administration support with Pastel, invoicing and filing, plus assisting with meeting coordination and minute