Proactive Office & Admin Coordinator

Time Personnel; South Africa; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Time Personnel is seeking an administrative/PA professional in South Africa to support day-to-day operations and diary management. You will coordinate emails, meetings and documentation, ensuring accuracy and confidentiality while maintaining organised filing and supplier coordination.

The role requires independent work, strong communication and detail orientation, with responsibility for several office tasks and ad hoc projects as needed.

Qualifications

• Gr 12 or similar (Matric) requirement.
• Previous administrative, office coordination or PA experience.
• Experience with Google Drive or similar document management platforms.
• Ability to work independently and use initiative.
• Good written and verbal communication skills.
• Strong organisational and administrative skills.
• Excellent attention to detail.
• Ability to manage competing priorities and changing requirements.
• Proactive approach with strong follow-through.
• Professional and confident approach to email and general correspondence.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Responsibilities

• Provide general administrative and basic PA support.
• Manage day-to-day email correspondence and follow-ups.
• Ensure meetings are scheduled and information is communicated to attendees.
• Ensure meetings are recorded accurately and notes saved appropriately.
• Maintain organised records of meetings, actions and documentation.
• Manage and maintain electronic filing systems.
• Organise, save and maintain documents on Google Drive.
• Obtain quotes from suppliers and service providers as required.
• Assist with coordinating general office requirements and activities.
• Assist with event and meeting administration when required.
• Prepare and distribute relevant information, invitations and correspondence.
• Assist the Director with diary, scheduling and coordination requirements.
• Follow up on outstanding tasks, correspondence and actions.
• Provide general office support and ad hoc administrative requirements.

Skills

Administrative experience

Communication skills

Organisational skills

Confidentiality

Independent worker

Education

Grade 12 / Matric

Tools

Google Drive

Document management

Job description

Time Personnel is seeking an administrative/PA professional in South Africa to support day-to-day operations and diary management. You will coordinate emails, meetings and documentation, ensuring accuracy and confidentiality while maintaining organised filing and supplier coordination.

The role requires independent work, strong communication and detail orientation, with responsibility for several office tasks and ad hoc projects as needed.