Personal Assistant (PA)

University of Fort Hare; Durban; On-site; ZAR 150,000 - 240,000; Full time

Job summary

University of Fort Hare in Durban seeks a highly organized Personal Assistant (PA) to provide comprehensive administrative support to management and ensure smooth daily operations. The ideal candidate will have strong Excel skills, attention to detail and the ability to manage multiple tasks with confidentiality.

Responsibilities include calendar management, data analysis, financial administration support with Pastel, invoicing and filing, plus assisting with meeting coordination and minute

Qualifications

• Matric certificate is essential.
• Diploma/Certificate in Administration, Office Management, Finance, or a related field is advantageous.
• Previous experience as Personal Assistant, Administrative Assistant, or Office Administrator is preferred.
• Proficient in Microsoft Excel (formulas, spreadsheets, reporting, data capture and tracking).
• Pastel Accounting knowledge is advantageous but not essential.

Responsibilities

• Provide comprehensive administrative support to management.
• Manage calendars, meetings, appointments and daily schedules.
• Prepare reports, presentations, correspondence and business documents.
• Maintain and update spreadsheets using Microsoft Excel.
• Capture, analyse and manage data accurately.
• Assist with financial administration using Pastel Accounting.
• Process invoices, purchase orders and assist with basic accounting functions.
• Maintain accurate filing systems and company records.
• Monitor and track office expenses and financial documentation.
• Assist with customer and supplier communication.
• Coordinate meetings and take minutes when required.
• Prepare documentation for management review.
• Assist with general office administration and operational tasks.
• Ensure all administrative processes are completed efficiently and accurately.

Skills

Strong numerical ability

Analytical thinking

Multitasking

Communication skills

Confidentiality

Organization

Detail oriented

Education

Matric certificate

Diploma/Certificate in Administration or Office Management

Finance qualification (advantageous)

Tools

Microsoft Excel

Pastel Accounting

Job description

A leading company within the Plastics industry is seeking for an organised, detail-oriented and proactive Personal Assistant (PA) to provide administrative support to management and ensure the smooth coordination of daily business operations. The successful candidate must have strong administrative skills, excellent attention to detail, and advanced knowledge of Microsoft Excel. The ideal candidate will be able to manage multiple tasks, maintain accurate records and support management with financial and operational administration.

Key Responsibilities:

• Provide comprehensive administrative support to management.
• Manage calendars, meetings, appointments and daily schedules.
• Prepare reports, presentations, correspondence and business documents.
• Maintain and update spreadsheets using Microsoft Excel.
• Capture, analyse and manage data accurately.
• Assist with financial administration using Pastel Accounting.
• Process invoices, purchase orders and assist with basic accounting functions.
• Maintain accurate filing systems and company records.
• Monitor and track office expenses and financial documentation.
• Assist with customer and supplier communication.
• Coordinate meetings and take minutes when required.
• Prepare documentation for management review.
• Assist with general office administration and operational tasks.
• Ensure all administrative processes are completed efficiently and accurately.
• Diploma/Certificate in Administration, Office Management, Finance, or a related field advantageous.
• Previous experience working as a Personal Assistant, Administrative Assistant, or Office Administrator.
• Knowledge and practical experience using Microsoft Excel (formulas, spreadsheets, reporting, data capturing, and tracking).
• Experience working with Pastel Accounting is not essential.
• Strong administrative and organisational skills.
• Excellent communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and accuracy.
• Ability to multitask and work under pressure in a fast-paced environment.
• Advanced Microsoft Excel skills.
• Strong numerical and analytical ability.
• High level of professionalism and confidentiality.
• Ability to work independently with minimal supervision.
• Strong problem-solving skills.
• Good organisational and planning abilities.

Key Responsibilities:

• Provide comprehensive administrative support to management.
• Manage calendars, meetings, appointments and daily schedules.
• Prepare reports, presentations, correspondence and business documents.
• Maintain and update spreadsheets using Microsoft Excel.
• Capture, analyse and manage data accurately.
• Assist with financial administration using Pastel Accounting.
• Process invoices, purchase orders and assist with basic accounting functions.
• Maintain accurate filing systems and company records.
• Monitor and track office expenses and financial documentation.
• Assist with customer and supplier communication.
• Coordinate meetings and take minutes when required.
• Prepare documentation for management review.
• Assist with general office administration and operational tasks.
• Ensure all administrative processes are completed efficiently and accurately.

Minimum Requirements:

• Matric certificate essential.
• Diploma/Certificate in Administration, Office Management, Finance, or a related field advantageous.
• Previous experience working as a Personal Assistant, Administrative Assistant, or Office Administrator.
• Knowledge and practical experience using Microsoft Excel (formulas, spreadsheets, reporting, data capturing, and tracking).
• Experience working with Pastel Accounting is not essential.
• Strong administrative and organisational skills.
• Excellent communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and accuracy.
• Ability to multitask and work under pressure in a fast-paced environment.

Skills & Competencies:

• Advanced Microsoft Excel skills.
• Strong numerical and analytical ability.
• Excellent time management skills.
• High level of professionalism and confidentiality.
• Ability to work independently with minimal supervision.
• Strong problem-solving skills.
• Good organisational and planning abilities.

If you have strong administrative experience, excellent Excel skills, and Pastel Accounting knowledge, we would like to hear from you.