Personal Assistant

MyTalent Software; Cape Town; On-site; ZAR 167,400 - 223,200; Full time

Benefits offered by this job

Competitive salary

Development opportunities

Supportive team

Job summary

MyTalent Software is seeking a highly organized Personal Assistant in Cape Town to support the Director with diary management, travel arrangements and daily administration, ensuring smooth operations in a fast-paced environment.

The ideal candidate has PA experience, excellent time management, strong communication, discretion, and proficiency in MS Office. Diploma in business administration preferred. We offer a competitive salary, development opportunities, and a supportive team.

Qualifications

• Proven experience as a Personal Assistant or similar role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficient in MS Office and other office management tools.
• Ability to multitask and prioritize daily workload.
• High level of discretion and confidentiality.
• Diploma or certification in business administration or relevant field is preferred.

Responsibilities

• Diary Management: Coordinate the Director’s calendar, meetings, and travel arrangements.
• Communication Handling: Manage calls and emails promptly and professionally.
• Document Preparation: Prepare and organize documents and reports.
• Meeting Preparation: Arrange logistics and prepare agendas.
• Confidentiality: Maintain strict discretion on all business matters.
• Event Coordination: Assist in organizing company events and meetings.
• Expense Management: Handle expense reports and invoicing.

Skills

Organizational skills

Time management

Communication

MS Office

Education

Diploma in Business Administration

Tools

MS Office

Job description

Job Title: Personal Assistant

Location: Pinelands, Cape Town

Job Type: Full-time

Reports To: Director

Salary Range: R15 – R20 000p/m (negotiable)

Job Description

We are seeking a highly organized and proactive Personal Assistant to manage the day-to-day administrative tasks for our Director. The ideal candidate will be a detail-oriented individual who excels at diary management and thrives in a fast-paced environment.

Key Responsibilities

• Diary Management: Efficiently manage and coordinate the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Communication Handling: Manage incoming calls and emails, ensuring all correspondence is handled promptly and professionally.
• Document Preparation: Prepare, organize, and store documents and reports, ensuring they are accessible and filed appropriately.
• Meeting Preparation: Arrange meeting logistics, prepare agendas, and ensure all necessary materials are ready and available.
• Confidentiality: Maintain strict confidentiality on all business matters, ensuring sensitive information is handled with discretion.
• Event Coordination: Assist in organizing company events, conferences, and meetings.
• Expense Management: Handle expense reports and invoicing, ensuring accurate record-keeping and timely submissions.

Requirements

• Proven experience as a Personal Assistant or similar role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficient in MS Office and other office management tools.
• Ability to multitask and prioritize daily workload.
• High level of discretion and confidentiality.
• Diploma or certification in business administration or relevant field is preferred.

What We Offer

• Competitive salary package.
• Opportunities for professional development and training.
• Dynamic work environment with supportive team members.

Job Category: Operations

Job Type: Full Time

Job Location: Cape Town