Fleet Administrator

Placements24; Bloemfontein; On-site; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Competitive salary

Predictable scheduling

Comprehensive benefits

Supportive team

On-site in Bloemfontein

Job summary

Placements24 is seeking a Fleet Administrator in Bloemfontein to manage fleet records, coordinate maintenance, and support the fleet manager. The role is on-site and requires strong administrative skills, attention to detail, and the ability to handle multiple tasks efficiently.

The ideal candidate has a high school diploma (associate degree preferred), proven administrative experience, and proficiency in MS Office.

Qualifications

• High school diploma or equivalent; associate's degree in administration or related field is a plus.
• Proven experience in an administrative role, preferably with fleet management responsibilities.
• Excellent organizational and time-management skills.
• Familiarity with the Bloemfontein area is beneficial.
• Knowledge of basic fleet management principles.
• Ability to handle sensitive information with discretion.

Responsibilities

• Maintain accurate and up-to-date records for all vehicles in the fleet.
• Schedule and coordinate routine vehicle maintenance and repairs.
• Manage vehicle registration, licensing, and insurance documentation.
• Process invoices and track expenses related to fleet operations.
• Assist in managing fuel card programs and monitoring fuel consumption.
• Prepare reports on fleet status, mileage, maintenance costs, and other key metrics.
• Ensure compliance with all relevant transportation regulations and company policies.
• Respond to inquiries regarding fleet vehicles from internal departments and external vendors.
• Support the Fleet Manager with administrative tasks and projects.
• Maintain a system for tracking vehicle availability and driver assignments.

Skills

Administrative experience

Fleet management basics

MS Office

Attention to detail

Communication skills

Teamwork

Discretion

Education

High school diploma

Associate degree in administration

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a detail-oriented and organized Fleet Administrator to manage administrative tasks related to their vehicle fleet in Bloemfontein, Free State, ZA . This role is crucial for ensuring the smooth and efficient operation of our transportation services. You will be responsible for maintaining fleet records, coordinating vehicle maintenance, managing insurance and licensing, and supporting the fleet manager. The ideal candidate possesses strong administrative skills, a keen eye for detail, and the ability to manage multiple tasks effectively. This position is based on-site, allowing for close collaboration with the operational team and hands-on management of fleet-related documentation. Join a company that values operational efficiency and offers a stable work environment in Bloemfontein .

Key Responsibilities

• Maintain accurate and up-to-date records for all vehicles in the fleet.
• Schedule and coordinate routine vehicle maintenance and repairs.
• Manage vehicle registration, licensing, and insurance documentation.
• Process invoices and track expenses related to fleet operations.
• Assist in managing fuel card programs and monitoring fuel consumption.
• Prepare reports on fleet status, mileage, maintenance costs, and other key metrics.
• Ensure compliance with all relevant transportation regulations and company policies.
• Respond to inquiries regarding fleet vehicles from internal departments and external vendors.
• Support the Fleet Manager with administrative tasks and projects.
• Maintain a system for tracking vehicle availability and driver assignments.

Requirements

• High school diploma or equivalent; associate's degree in administration or a related field is a plus.
• Proven experience in an administrative role, preferably with fleet management responsibilities.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Familiarity with the Bloemfontein area is beneficial.
• Knowledge of basic fleet management principles.
• Ability to handle sensitive information with discretion.

Benefits

• Competitive annual salary.
• Standard working hours with opportunities for predictable scheduling.
• Comprehensive benefits package.
• A supportive team environment.
• Work within a recognized company in Bloemfontein .