Logistics and Fleet Administrator

Placements24; Mossel Bay; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Medical aid scheme

Provident fund

Paid annual leave

Performance-based recognition

Overtime pay

Job summary

Placements24 in Stellenbosch is seeking a diligent Logistics and Fleet Administrator to support day-to-day delivery operations. Responsibilities include fleet records, driver rosters, and documentation management.

The role requires strong organizational skills, proficiency with MS Office, and knowledge of fleet processes and SA regulations. This busy depot offers growth and a stable team environment.

Qualifications

• Proven admin experience, ideally in logistics, transport, or fleet management.
• Excellent organization and time-management skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Attention to detail and accurate data entry.
• Strong communication and interpersonal abilities.
• Ability to work independently and as part of a team.
• Knowledge of vehicle maintenance schedules a plus.
• Understanding of SA transportation regulations is desirable.
• Reliable, punctual, and with a strong work ethic.
• Comfortable in a fast-paced depot environment in Stellenbosch.

Responsibilities

• Maintain accurate records of fleet vehicles, including registration, insurance, and maintenance schedules.
• Schedule and coordinate routine vehicle servicing and repairs, ensuring minimal disruption to operations.
• Process and manage all delivery-related documentation, including waybills, proofs of deliveries, and customer feedback forms.
• Assist in the creation and management of driver schedules and rosters.
• Monitor and report on key fleet performance indicators, such as fuel consumption and mileage.
• Ensure compliance with health, safety, and transportation regulations.
• Liaise with drivers, operations managers, and external service providers to resolve administrative issues.
• Manage inventory of office supplies and fleet-related consumables.
• Handle incoming calls and inquiries related to logistics and fleet operations.
• Assist with onboarding processes for new drivers and logistical staff.

Skills

Organizational skills

Time management

Communication

Teamwork

Attention to detail

Tools

Microsoft Office Suite

Excel

Job description

About the Role

Our client, a prominent player in the Western Cape's transportation and logistics sector, is seeking a diligent and organized Logistics and Fleet Administrator. This role is based in the picturesque town of Stellenbosch and is essential for the smooth day-to-day functioning of our delivery operations. The successful candidate will manage administrative tasks related to fleet maintenance, driver scheduling, delivery documentation, and compliance. This position requires excellent organizational skills, proficiency in office software, and a strong understanding of logistical processes. We are looking for a detail-oriented individual who can contribute to maintaining efficiency and accuracy within our busy depot.

Key Responsibilities

• Maintain accurate records of fleet vehicles, including registration, insurance, and maintenance schedules.
• Schedule and coordinate routine vehicle servicing and repairs, ensuring minimal disruption to operations.
• Process and manage all delivery-related documentation, including waybills, proof of deliveries, and customer feedback forms.
• Assist in the creation and management of driver schedules and rosters.
• Monitor and report on key fleet performance indicators, such as fuel consumption and mileage.
• Ensure compliance with all relevant health, safety, and transportation regulations.
• Liaise with drivers, operations managers, and external service providers to resolve administrative issues.
• Manage inventory of office supplies and fleet-related consumables.
• Handle incoming calls and inquiries related to logistics and fleet operations.
• Assist with onboarding processes for new drivers and logistical staff.

Requirements

• Proven experience as an administrator, preferably within a logistics, transport, or fleet management environment.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong attention to detail and accuracy in data entry and record-keeping.
• Good communication and interpersonal skills.
• Ability to work effectively both independently and as part of a team.
• Knowledge of vehicle maintenance schedules and basic fleet management principles is an advantage.
• Understanding of South African transportation regulations is a plus.
• Must be reliable, punctual, and possess a strong work ethic.
• Comfortable working in a fast-paced operational environment in Stellenbosch .

Benefits

• Our client offers a competitive annual salary, with opportunities for overtime pay.
• Employees benefit from a comprehensive medical aid scheme and a provident fund contribution.
• Exposure to a dynamic and growing industry provides excellent learning opportunities.
• A stable work environment within a well-established company and the chance to become an integral part of the operational team.
• Paid annual leave and opportunities for performance-based recognition are also provided.