Senior Executive Assistant & Office Operations Lead

Broll Property Group Pty Ltd; Gauteng; On-site; ZAR 480,000 - 720,000; Full time

Job summary

Broll Property Group Pty Ltd is seeking an experienced Executive Assistant to serve as the operational backbone for the Johannesburg office and multiple divisions. You will manage the MD's diary, travel, and communications, coordinate meetings and proposals, and streamline administrative operations across teams.

The role requires confidentiality, strong judgement, and the ability to balance competing priorities with proactive, professional support to senior leaders and project teams.

Qualifications

• A Diploma or Bachelor's degree in Business Administration, Office Management, Operations Management or a related field is required.
• A recognised executive assistant or office management qualification is a plus.
• At least 5-10 years' experience in an office management, executive assistant or operations role, ideally within professional services, property, construction or consulting.
• Proven experience supporting senior executives, including diary management and complex travel arrangements. Experience arranging Pan-African travel is advantageous.
• Exposure to proposal, tender or RFP coordination is advantageous.

Responsibilities

• Manage the Johannesburg office and its suppliers, including executive diaries and general housekeeping.
• Coordinate onboarding/offboarding logistics for staff and consultants with HR and IT.
• Plan and coordinate team meetings, client functions and events.
• Prepare agendas, briefing packs and minutes for internal and client meetings; track actions to completion.
• Process expense claims and travel reconciliations; manage local and Pan-African travel arrangements.
• Track proposals, tenders and RFPs; maintain CVs, credentials and templates for proposals.
• Maintain document control and reporting across divisions; ensure compliance and data protection requirements.

Skills

Written communication

Organisational skills

Time management

Microsoft 365

SharePoint

Discretion

Problem solving

Interpersonal skills

Attention to detail

Travel coordination

Education

Bachelor/Diploma in Business Admin

Executive/Office management qualification

Tools

Microsoft 365

SharePoint

Job description

Broll Property Group Pty Ltd is seeking an experienced Executive Assistant to serve as the operational backbone for the Johannesburg office and multiple divisions. You will manage the MD's diary, travel, and communications, coordinate meetings and proposals, and streamline administrative operations across teams.

The role requires confidentiality, strong judgement, and the ability to balance competing priorities with proactive, professional support to senior leaders and project teams.