Senior Executive Assistant – Finance & Board Support

Gap Consulting; South Africa; Remote; ZAR 600,000 - 1,200,000; Full time

Job summary

Gap Consulting is seeking an experienced Executive Assistant to provide comprehensive support to C-suite leaders in a remote setting. You will manage calendars, coordinate meetings, prepare materials, and handle sensitive information with discretion.

The role requires proactive communication, top-notch organizational skills, and a demonstrated ability to anticipate executive needs while coordinating global travel and high-level engagements from a virtual environment.

Qualifications

• 7+ years of proven experience supporting C-level executives.
• Exceptional proficiency with virtual collaboration tools (Zoom, Teams) and MS Office.
• Superior organizational and time-management skills in a remote setting.
• Excellent written and verbal communication with strong discretion.

Responsibilities

• Manage complex calendars for multiple senior executives.
• Coordinate internal and external meetings, including virtual platforms.
• Prepare agendas, background materials and minutes for executive meetings.
• Arrange travel and logistics, including flights, accommodation and transport.
• Screen and prioritize communications for executive attention.
• Draft and edit correspondence, reports and presentations.

Skills

Executive support

Calendar management

Virtual collaboration

MS Office

Attention to detail

Discretion

Communication

Tools

Zoom

Microsoft Teams

Microsoft Office

Job description

• About the Role Our client, a leading innovator in their sector, is actively searching for a highly accomplished and detail-oriented Executive Assistant to provide comprehensive support to their C-suite executives. This remote role is crucial for facilitating seamless communication and efficient workflow management for senior leadership. You will be entrusted with managing intricate schedules, coordinating high-level meetings, and handling sensitive information with the utmost discretion. The ideal candidate will demonstrate exceptional organizational prowess, outstanding communication skills, and a proactive approach to anticipating executive needs. This is an exceptional opportunity to contribute to a forward-thinking company from a remote setting, offering significant autonomy and the chance to influence strategic operations. The role is designed for an individual who thrives in a virtual environment and excels at remote collaboration. Key Responsibilities

  • Manage complex and dynamic calendars for multiple senior executives, ensuring optimal time utilization.
  • Coordinate and schedule all aspects of internal and external meetings, including virtual platforms.
  • Prepare agendas, compile background materials, and take minutes for executive meetings.
  • Handle all travel arrangements, including flights, accommodation, and ground transportation, often with last‑minute changes.
  • Screen and prioritize communications, including emails and phone calls, ensuring executive attention is directed to the most critical items.
  • Draft, review, and edit correspondence, reports, and presentations for accuracy and tone.
  • Manage confidential and sensitive information with the highest level of discretion.
  • Conduct research and prepare summaries on various topics as requested by executives.
  • Proactively identify and resolve potential issues before they impact executive productivity.
  • Liaise with stakeholders at all levels, both internally and externally, maintaining professional relationships.
  Requirements
  • A minimum of 7 years of proven experience as an Executive Assistant supporting C-level executives.
  • Exceptional proficiency in virtual collaboration tools (e.g., Zoom, Microsoft Teams) and the full Microsoft Office Suite.
  • Superior organizational and time‑management skills, with a demonstrated ability to manage multiple priorities in a remote setting.
  • Outstanding written and verbal communication skills, with a keen eye for detail.
  • Demonstrated ability to handle confidential information with absolute discretion.
  • Experience in complex calendar management and global travel coordination.
  • Self‑starter with a proactive mindset and the ability