Remote Executive Secretary

Placements24; Durban; Hybride; ZAR 360 000 - 600 000; Plein temps

Avantages offerts par ce poste

Health insurance

Retirement savings plans

Professional development

Résumé du poste

Placements24 is seeking an experienced Executive Secretary to provide comprehensive remote support to senior leadership. The role focuses on managing complex schedules, coordinating high-level meetings, and handling confidential communications in a fully remote framework.

You will organize calendars, prepare documents, and liaise with internal and external stakeholders to ensure seamless information flow. A proactive, discrete professional with strong MS Office and collaboration tool skills is

Qualifications

• Significant executive secretarial experience with remote work focus.
• Strong organizational skills and multitasking in virtual environments.
• Proficiency in MS Office and virtual collaboration tools.
• Excellent written and verbal communication, discreet handling of information.
• Ability to work autonomously and anticipate executive needs.
• Experience with travel arrangements and expense reconciliation.
• Stable internet connection and dedicated remote workspace.

Responsabilités

• Manage CEO and senior executives' calendars and travel.
• Prepare confidential correspondence, reports, and presentations.
• Coordinate board meetings and high-level events.
• Screen and direct communications with professionalism.
• Prepare briefing materials for decision-making.
• Maintain confidentiality of sensitive information.
• Liaise with internal/external partners to ensure information flow.
• Develop and maintain digital filing systems.
• Provide proactive administrative support to executives.

Connaissances

Executive support

Calendar management

Travel coordination

Communication skills

Remote work capability

Discretion/confidentiality

Research and briefing preparation

Proactive initiative

Formation

Tertiary qualification or certification

Outils

Microsoft Word

Excel

PowerPoint

Outlook

Zoom

Microsoft Teams

Google Workspace

Description du poste

About the Role

Our client is seeking a highly skilled and dedicated Executive Secretary to provide comprehensive remote support to senior leadership. This role is critical for ensuring the efficient and effective operation of executive functions within a fully remote framework. You will be responsible for managing complex schedules, coordinating high-profile meetings, handling confidential communications, and acting as a liaison between executives and other stakeholders. The ideal candidate will possess exceptional organizational abilities, outstanding communication skills, and a proactive mindset, thriving in a virtual environment. This position offers a unique opportunity to contribute significantly to executive success while enjoying the flexibility of a remote role.

Key Responsibilities

• Manage and meticulously organize the CEO's and senior executives' calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare, proofread, and finalize confidential correspondence, reports, presentations, and other crucial documents.
• Coordinate all logistical aspects of board meetings, executive retreats, and internal/external high-level events.
• Act as the primary point of contact, screening and directing incoming communications with professionalism and efficiency.
• Conduct thorough research and compile detailed briefing materials for executive decision-making.
• Maintain absolute confidentiality regarding sensitive company information and executive matters.
• Liaise effectively with internal departments, external partners, and clients to ensure seamless information flow.
• Manage complex travel itineraries, including booking flights, accommodation, and ground transportation, and process associated expenses.
• Develop and maintain robust digital filing systems for easy retrieval of information.
• Provide proactive administrative support and anticipate the needs of the executives to ensure smooth operations.

Requirements

• Significant experience as an Executive Secretary or in a comparable high-level administrative support role, with a strong emphasis on remote work capabilities.
• Impeccable organizational skills and the ability to manage multiple priorities effectively in a virtual setting.
• Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with various remote collaboration platforms (e.g., Zoom, Microsoft Teams, Google Workspace).
• Superior written and verbal communication skills, with a professional and articulate demeanor.
• Demonstrated ability to work autonomously, take initiative, and solve problems effectively.
• Unwavering commitment to maintaining confidentiality and handling sensitive information with discretion.
• Experience managing detailed travel arrangements and reconciling expenses.
• A proactive and adaptable approach to managing a demanding workload in a remote environment.
• A relevant tertiary qualification or certification is highly desirable.
• Must have a stable internet connection and a suitable remote workspace.

Benefits

• Fully remote position offering significant work-life balance and flexibility.
• An attractive salary package reflective of extensive experience and skills.
• Comprehensive benefits including health insurance and retirement savings plans.
• Opportunities for professional development and continuous learning in a supportive environment.
• Engagement with high-level strategic initiatives and exposure to executive leadership.
• A collaborative and forward-thinking company culture.