Remote Executive Administrative Assistant

Placements24; Midrand; Remote; ZAR 360,000 - 600,000; Full time

Job summary

Placements24 is seeking an Executive Administrative Assistant to provide comprehensive support to senior leaders in a fully remote, client-facing capacity. You will manage complex calendars, coordinate high-level meetings, and handle travel arrangements with precision, while safeguarding confidentiality and professional standards.

The ideal candidate thrives in a fast-paced environment and demonstrates exceptional communication, problem-solving skills, and proficiency with MS Office, Teams,

Qualifications

• Proven experience as an Executive Administrative Assistant or similar high-level support role.
• Exceptional organizational and time management skills with the ability to manage multiple tasks simultaneously.
• Proficiency in virtual communication and collaboration tools (Teams, Zoom, Google Workspace).
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Discretion and professionalism when handling confidential information.

Responsibilities

• Manage and coordinate senior executives' calendars, meetings, and travel arrangements with meticulous detail.
• Serve as primary point of contact for internal and external communications; screen calls and direct inquiries.
• Prepare and edit documents, presentations, and reports ensuring accuracy and brand alignment.
• Organize virtual meetings with agenda prep, minute-taking, and action-item follow-up.
• Research and compile information to support executive decision-making and projects.

Skills

Executive support

Calendar management

Virtual communication tools

MS Office proficiency

Discretion & professionalism

Tools

Microsoft Teams

Zoom

Google Workspace

Microsoft Word

Excel

PowerPoint

Outlook

Job description

About the Role

Our client, a leading global digital solutions provider, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote, client-facing role where you will be instrumental in ensuring the smooth operation of executive functions. You will manage complex schedules, coordinate high-level meetings, and act as a gatekeeper and liaison between executives and internal/external stakeholders. The ideal candidate thrives in a fast-paced, dynamic environment and possesses exceptional communication and problem-solving skills. This position offers the opportunity to work with innovative technologies and contribute to impactful projects from the comfort of your home office. We are committed to fostering a remote-first culture, providing the necessary tools and support for you to excel. The focus of this role is to enable executives to maximize their efficiency and effectiveness, thereby driving business success.

Key Responsibilities

• Manage and coordinate complex executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Serve as the primary point of contact for internal and external communications, screening calls, managing correspondence, and directing inquiries appropriately.
• Prepare and edit documents, presentations, and reports, ensuring accuracy, clarity, and adherence to brand guidelines.
• Organize and facilitate virtual meetings, including agenda preparation, minute-taking, and follow-up on action items.
• Conduct research and compile information to support executive decision-making and project initiatives.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with project management tasks, tracking progress, and ensuring deadlines are met.
• Proactively identify and address potential issues before they arise, offering solutions and support to executives.
• Maintain and organize digital filing systems for easy retrieval of information.
• Process expense reports and manage budget-related administrative tasks as required.

Requirements

• Proven experience as an Executive Administrative Assistant, Senior Administrative Assistant, or in a similar high-level support role, preferably supporting C-suite executives.
• Exceptional organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Proficiency in virtual communication and collaboration tools (e.g., Microsoft Teams, Zoom, Google Workspace).
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills, with a keen eye for detail and grammar.
• Discretion and a high level of professionalism when handling confidential information.
• Ability to work independently with minimal supervision and proactively take initiative.
• Strong problem-solving abilities and a resourceful approach to challenges.
• A dedicated, quiet home office space with reliable high-speed internet connectivity is mandatory for this fully remote position.
• Experience in the tech or digital solutions industry is a significant advantage.

Benefits

• Our client values its employees and offers a comprehensive benefits package designed to support your well-being and professional growth.
• This includes a competitive annual salary, generous paid time off, and comprehensive health insurance coverage.
• We also provide opportunities for professional development and continuous learning, ensuring you stay at the forefront of your field.
• As a remote-first organization, we support a healthy work-life balance and provide the resources necessary for you to succeed in your role from anywhere.
• Employees also benefit from access to a state-of-the-art virtual collaboration platform and regular team-building activities designed for remote engagement.
• Performance-based bonuses and opportunities for career advancement within our growing organization are also available.