Executive Administrative Assistant - Remote

Placements24; Johannesburg; Hybrid; ZAR 260,000 - 420,000; Full time

Benefits offered by this job

Remote work

Health insurance

Dental insurance

Vision insurance

Paid time off

Professional development

Home office stipend

Job summary

Placements24 is seeking a highly organized Executive Administrative Assistant to support its senior leadership remotely. You will manage complex calendars, coordinate meetings, and handle communications with discretion from a home office.

Ideal candidates excel at multitasking, written and verbal communication, and use of Microsoft Office and collaboration tools. This role offers a competitive salary, remote benefits, and opportunities for professional growth within a growing organization.

Qualifications

• Proven experience in executive support or similar roles.
• Exceptional organization and time-management skills.
• Proficient in MS Office and virtual collaboration tools.
• Excellent written and verbal communication abilities.
• Professionalism, discretion and integrity.
• Ability to work independently in a remote setting.

Responsibilities

• Manage complex and dynamic calendars for senior executives.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate and manage virtual meeting logistics and minutes.
• Handle emails and calls, screening and prioritizing as needed.
• Conduct research and prepare executive-level reports.
• Process expense reports and budget-related tasks.
• Maintain organized electronic and physical filing systems.
• Serve as a primary point of contact for stakeholders.
• Identify administrative improvements and implement changes.
• Handle confidential information with utmost discretion.

Skills

Calendar management

Multitasking

Communication

Discretion

Remote collaboration

Problem-solving

Time management

Education

High School Diploma or equivalent

Office administration certification

Tools

Microsoft Office

Zoom

Microsoft Teams

Slack

Job description

About the Role

Our client, a dynamic and forward-thinking organization, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to its senior leadership team. This is a critical role that ensures the smooth and efficient operation of daily administrative functions, allowing executives to focus on strategic initiatives. As a fully remote position, you will leverage cutting-edge communication and collaboration tools to maintain seamless interaction with colleagues across different time zones. We are committed to fostering a supportive and inclusive remote work environment where your contributions are valued and recognized. The ideal candidate will be a master of multitasking, possess impeccable communication skills, and demonstrate a high level of discretion and professionalism in handling sensitive information. This role offers a unique opportunity to be an integral part of a growing company, contributing directly to its success from the comfort of your own home office. The chosen candidate will be instrumental in managing schedules, coordinating meetings, and facilitating effective communication channels within the executive suite and beyond. We believe in empowering our remote employees with the resources and flexibility they need to thrive, making this an exceptional career move for the right professional.

Key Responsibilities

• Manage complex and dynamic calendars, scheduling appointments, meetings, and travel arrangements for senior executives, ensuring no conflicts and optimal time utilization.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Coordinate and manage logistics for virtual meetings, including setting up conference calls, distributing agendas, and taking minutes.
• Handle incoming and outgoing communications, including emails and phone calls, screening and prioritizing as necessary.
• Conduct research, compile data, and prepare reports as requested by executives.
• Process expense reports and manage budget-related administrative tasks.
• Maintain organized electronic and physical filing systems.
• Serve as a primary point of contact for internal and external stakeholders, demonstrating excellent interpersonal skills.
• Proactively identify and address administrative challenges, suggesting improvements to streamline processes.
• Handle confidential and sensitive information with the utmost discretion.

Requirements

• Proven experience as an Executive Administrative Assistant or in a similar high-level administrative support role.
• Exceptional organizational and time-management skills, with the ability to prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and integrity.
• Ability to work independently and as part of a remote team, demonstrating initiative and resourcefulness.
• Strong problem-solving capabilities and a proactive approach to tasks.
• Adaptability and resilience in a fast-paced, remote work environment.
• A dedicated home office setup with reliable high-speed internet connection.
• Minimum of a High School Diploma or equivalent; further education or certifications in office administration are a plus.

Benefits

• Competitive salary package commensurate with experience.
• Comprehensive remote work benefits package including health, dental, and vision insurance.
• Generous paid time off and holiday schedule.
• Opportunities for professional development and continuous learning.
• Access to modern technology and tools to facilitate remote work efficiency.
• A supportive and collaborative remote team culture.
• Potential for career advancement within a growing organization.
• Home office stipend to ensure a comfortable and productive workspace.