Senior Administrator

Pivot Services; Cape Town; On-site; ZAR 279,000 - 446,000; Full time

Benefits offered by this job

Medical aid contributions

Retirement fund

Professional development opportunities

Job summary

Pivot Services in Cape Town, Western Cape, seeks a Senior Office Administrator to support day‑to‑day operations, manage calendars, coordinate meetings and travel, and liaise with stakeholders to ensure smooth office functioning.

The ideal candidate has 3–5 years in office administration, strong organizational and communication skills, and proficiency with Microsoft Office. This office‑based role offers a competitive salary, medical aid contributions, a retirement fund, and growth opportunities.

Qualifications

• 3–5 years in office administration or a similar role.
• Proficient in Microsoft Office Suite.
• Experience in managing calendars and travel arrangements.

Responsibilities

• Manage executive calendars and coordinate meetings and travel.
• Oversee office operations and administrative processes.
• Prepare reports and handle inquiries from internal and external stakeholders.
• Assist with onboarding new employees and maintaining documentation.
• Manage incoming/outgoing mail, courier services, and deliveries.
• Support data entry, filing, and document management tasks.
• Liaise with vendors and service providers for office needs.
• Help organize company events and team activities.
• Ensure compliance with health and safety regulations.

Skills

Strong organization

Calendar management

Meetings coordination

Communication skills

Proactive problem-solving

Education

Diploma/degree in administration

Tools

Microsoft Office

Job description

Discover senior administrator job opportunities in Cape Town , Western Cape . This role demands strong organizational skills, proficiency in office software, and experience in managing complex schedules and projects. Ideal candidates will possess excellent communication abilities and a proactive approach to problem-solving, contributing to efficient operations within a professional environment. Explore roles that offer career advancement and the chance to make a significant impact in a dynamic business setting. We connect you with leading companies seeking dedicated and experienced administrative professionals to support their teams and drive success in the South African market.

What People Ask

Senior administrators in Cape Town can expect to earn between R25,000 and R40,000 per month. This range can vary based on the specific industry, company size, and the extent of responsibilities involved. Experience and additional qualifications often lead to higher compensation packages.

Key responsibilities typically involve managing executive calendars, coordinating meetings and travel arrangements, overseeing office operations , and preparing reports. Senior administrators often act as a primary point of contact for internal and external stakeholders.

A relevant tertiary qualification, such as a diploma or degree in administration or a related field, is often preferred. Significant experience in an administrative or secretarial role is crucial, along with strong proficiency in Microsoft Office Suite and other relevant software.

While many senior administrator roles in Cape Town are office-based, some positions may offer hybrid or fully remote work options . The availability of remote work depends on the specific company's policies and the nature of the role's duties.

Showing 172 Senior Administrator jobs in Cape Town

About the Role

Our client, a well‑established entity in the technology sector, is looking for a dedicated and experienced Senior Office Administrator to join their team in Cape Town, Western Cape . This role is crucial for ensuring the smooth and efficient day‑to‑day operations of our office. The ideal candidate will possess strong organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a dynamic environment. As a Senior Office Administrator, you will be responsible for a wide array of administrative functions, providing essential support to various departments and contributing to a productive workplace culture. This position is office‑based in the vibrant city of Cape Town, Western Cape , offering a stable and consistent work environment. We seek an individual who is proactive, resourceful, and committed to maintaining high operational standards. Your role will be central to the effective functioning of our company in this key location.

Key Responsibilities

• Oversee general office operations, ensuring efficiency and tidiness.
• Manage and maintain office supplies, inventory, and equipment, placing orders as needed.
• Coordinate meeting room bookings, set up, and refreshments for internal and external meetings.
• Act as the primary point of contact for office‑related inquiries, both internal and external.
• Assist with onboarding new employees by preparing workstations and necessary documentation.
• Manage incoming and outgoing mail, courier services, and deliveries.
• Support departmental administration tasks, including data entry, filing, and document management.
• Liaise with vendors and service providers, such as cleaning, maintenance, and IT support.
• Assist in organizing company events and team‑building activities.
• Ensure compliance with office health and safety regulations.

Requirements

• A minimum of 3-5 years of experience in an office administration or similar role, with demonstrated progression.
• Excellent organizational and multitasking abilities, with a strong focus on detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy.
• Strong interpersonal and communication skills, with a professional demeanor.
• Ability to work independently, take initiative, and solve problems effectively.
• Experience in vendor management and basic procurement is highly desirable.
• Familiarity with office equipment and troubleshooting basic issues.
• Ability to handle sensitive information with discretion.
• A positive attitude and a commitment to providing excellent service.
• Residing in or willing to commute to Cape Town, Western Cape .

Benefits

Our client offers a competitive salary package, including medical aid contributions and a retirement fund. Employees benefit from a stable work environment, opportunities for professional development, and a supportive team culture. You will be working in a prime location in Cape Town, Western Cape , with access to excellent amenities. The role provides the chance to make a tangible impact on the daily operations of the company. We believe in fostering talent and providing a platform for career growth within our organization. Enjoy a fulfilling career in a dynamic city, contributing to the success of a growing business.