Senior Administrative Assistant - Remote Operations

Placements24; KwaZulu-Natal; Remote; ZAR 246,000 - 357,000; Full time

Benefits offered by this job

Fully remote

Flexible hours

Career development

Remote team collaboration

Job summary

WhatJobs Direct is seeking a highly organized Senior Administrative Assistant to join their fully remote team in South Africa. This remote-first role offers autonomy, confidentiality, and proactive support across departments and management.

As a senior administrative professional, you will manage executive schedules, prepare documents, coordinate communications, and help with project tasks. A strong internet connection and home office setup are essential for success.

Qualifications

• Proven experience as Administrative Assistant, Executive Assistant or similar role.
• Exceptional organizational and time-management skills in a virtual environment.

Responsibilities

• Manage and coordinate executive schedules, appointments, and travel arrangements with meticulous attention to detail.
• Prepare, format, and proofread documents, reports, presentations, and correspondence with a high degree of accuracy.
• Act as a primary point of contact for internal and external stakeholders, managing inquiries via email, phone, and video conferencing platforms.
• Organize and maintain digital filing systems, ensuring easy retrieval of important information and documents.
• Assist with project management tasks, including tracking progress, preparing status updates, and coordinating team efforts.
• Conduct research and compile data as required for various projects and operational needs.
• Support the onboarding process for new remote team members, providing necessary administrative assistance.
• Handle confidential information with the utmost discretion and professionalism.

Skills

Organizational skills

Time management

Communication

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Slack

Zoom

Asana

Job description

About the Role

Our client, WhatJobs Direct, is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic, fully remote team. This is an exciting opportunity for an experienced administrative professional to contribute to a leading organization without the constraints of a physical office. You will play a pivotal role in ensuring the smooth operation of our client's administrative functions, providing critical support to various departments and management. This remote-first position is designed for individuals who thrive in an autonomous work environment and possess exceptional communication and organizational skills. The ideal candidate will be adept at managing multiple priorities, maintaining confidentiality, and utilizing digital tools to their fullest potential.

Key Responsibilities

• Manage and coordinate executive schedules, appointments, and travel arrangements with meticulous attention to detail.
• Prepare, format, and proofread documents, reports, presentations, and correspondence with a high degree of accuracy.
• Act as a primary point of contact for internal and external stakeholders, managing inquiries via email, phone, and video conferencing platforms.
• Organize and maintain digital filing systems, ensuring easy retrieval of important information and documents.
• Assist with project management tasks, including tracking progress, preparing status updates, and coordinating team efforts.
• Conduct research and compile data as required for various projects and operational needs.
• Support the onboarding process for new remote team members, providing necessary administrative assistance.
• Handle confidential information with the utmost discretion and professionalism.

Requirements

Proven experience as an Administrative Assistant, Executive Assistant, or similar role, preferably in a remote setting. Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively in a virtual environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Slack, Zoom, Asana). Excellent written and verbal communication skills, with a keen eye for detail. Ability to work independently with minimal supervision and a strong sense of initiative. Demonstrated ability to handle sensitive information with discretion. High school diploma or equivalent; further qualifications or certifications in office administration are a plus. A reliable internet connection and a dedicated home office setup conducive to remote work.

Benefits

WhatJobs Direct offers a competitive remuneration package and the significant advantage of a fully remote work environment. Employees benefit from flexible working hours, allowing for a better work-life balance. Opportunities for professional development and career growth within the company are readily available. Our client values employee well-being and provides access to resources that support a healthy lifestyle. You will be part of a collaborative and supportive remote team, contributing to a forward-thinking organization. Embrace the freedom and flexibility of working from anywhere within South Africa, while enjoying the benefits of a stable and reputable employer in Pietermaritzburg 's dynamic administrative sector.