Administrative Assistant - Project Support

Placements24; Gqeberha; Hybrid; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Remote work

Medical and dental coverage

Professional development resources

Supportive team environment

Job summary

Placements24 is seeking an Administrative Assistant to provide specialized support for key projects in a remote capacity, based in the Port Elizabeth area. You will work closely with project managers to ensure project documentation is up-to-date, communications are clear, and administrative processes run smoothly to support timelines and deliverables.

The role requires exceptional organizational skills, the ability to handle multiple tasks, and proficiency with project management tools and MS

Qualifications

• Proven experience as Administrative Assistant with a focus on project support.
• Proficiency in project management software (Asana, Trello, Jira) and Microsoft Office.
• Excellent organizational and time-management skills.
• Strong written and verbal communication for remote collaboration.
• Ability to work independently and proactively identify potential issues and solutions.

Responsibilities

• Provide comprehensive administrative support to project teams, including scheduling meetings and managing project timelines.
• Maintain project documentation, such as progress reports, meeting minutes, and action logs, ensuring accuracy and accessibility.
• Assist with the preparation and distribution of project-related communications to team members and stakeholders.
• Coordinate travel arrangements and logistics for project team members as needed.
• Track project expenses and assist with budget monitoring and reporting.
• Liaise with internal departments and external vendors to facilitate project operations.

Skills

Project coordination

Time management

Communication

Remote work

Tools

Asana

Trello

Jira

Microsoft Office

Job description

About the Role

Our client is looking for a proactive and detail-oriented Administrative Assistant to provide specialized support for their key projects, operating in a remote capacity. Based in the Port Elizabeth area, this role requires excellent organizational skills, the ability to manage multiple tasks concurrently, and proficiency in project-related administrative duties. You will work closely with project managers and team members, ensuring project documentation is up-to-date, communications are clear, and administrative processes run smoothly to support project timelines and deliverables. This is an excellent opportunity for an administrative professional seeking a dynamic, remote-focused role.

Key Responsibilities

• Provide comprehensive administrative support to project teams, including scheduling meetings and managing project timelines.
• Maintain project documentation, such as progress reports, meeting minutes, and action logs, ensuring accuracy and accessibility.
• Assist with the preparation and distribution of project-related communications to team members and stakeholders.
• Coordinate travel arrangements and logistics for project team members as needed.
• Track project expenses and assist with budget monitoring and reporting.
• Liaise with internal departments and external vendors to facilitate project operations.

Requirements

• Proven experience as an Administrative Assistant , with a focus on project support or coordination.
• Proficiency in project management software (e.g., Asana, Trello, Jira) and Microsoft Office Suite.
• Excellent organizational and time-management skills, with a keen eye for detail.
• Strong written and verbal communication abilities, essential for remote collaboration.
• Ability to work independently, proactively identify potential issues, and find solutions.

Benefits

• Competitive salary for a remote position supporting vital projects.
• Flexible work hours and the ability to work from home.
• Comprehensive medical and dental coverage.
• Access to professional development resources and training programs.
• A supportive and collaborative team environment focused on project success.