SENIOR ADMINISTRATION OFFICER: OFFICE OF THE PRINCIPAL

TNC; Pretoria; On-site; ZAR 372,000 - 454,000; Full time

Job summary

TNC invites applications for a Senior Administration Officer: Office of the Principal at Central Office. This permanent appointment offers a competitive annual salary and a dynamic environment supporting high-level office operations.

The successful candidate will implement administrative operations, draft official submissions and minutes, manage records both physically and electronically, and liaise with stakeholders.

Qualifications

• Matric certificate/NCV L4 plus a National Diploma (NQF level 6) in Public Management/Public Administration/Management Assistant as recognized by SAQA with a minimum of three to five (3-5) years’ appropriate experience in a PSET Administration Environment.
• Computer literacy and a valid driver’s license.
• Extensive knowledge of various filing systems and Office Administration methodologies.
• Knowledge of departmental legislation and Prescripts and the Continuing Education and Training Act.

Responsibilities

• Implement the administrative operations of the office and provide general administrative support.
• Draft submissions, reports, memorandums, and minutes for the Office.
• Conduct records and document management both manually and electronically.
• Provide support in completing and processing subsistence claims and track incoming work and deadlines.
• Liaise with stakeholders relevant to the Office and administer leave arrangements.
• Assist in monitoring and evaluation services and coordinate demand planning within the Office.
• Monitor expenditure and coordinate capacitation aligned to the College training plan.
• Type correspondence as required and coordinate audit requirements.

Skills

Analytical thinking

Planning and organizing

Problem solving

Financial administration

Interpersonal skills

Customer focus

Office administration

MS Office

Time management

Multi-tasking

Teamwork

Verbal and written communication

Honesty and integrity

Accountability

Education

Matric/NCV L4

National Diploma (NQF level 6) in Public Management/Public Administration/Management Assistant

Tools

MS Office

Job description

SENIOR ADMINISTRATION OFFICER: OFFICE OF THE PRINCIPAL

SENIOR ADMINISTRATION OFFICER: OFFICE OF THE PRINCIPAL

Nature of Appointment: Permanent

Salary: R413 001 per annum (Level 8)

Centre: Central Office – Ref No: TNC/CO/26-10/2

Requirements

Matric certificate/NCV L4 plus a National Diploma (NQF level 6) in Public Management/Public Administration/Management Assistant as recognized by SAQA with a minimum of three to five (3-5) years’ appropriate experience in a PSET Administration Environment. The incumbent must also be computer literate and have a valid driver’s license. Extensive knowledge of various filing systems. Knowledge of Office Administration methodologies. Knowledge and understanding of departmental legislation and Prescripts. Knowledge of the Continuing Education and Training Act.

Required Skills and Competencies

Analytical thinking, Planning and organizing, Problem Solving, Financial Administration, Interpersonal Skill, Customer Focus, Office Administration, MS Office (MS Word, Excel, PowerPoint), Multi-Tasking, Teamwork, Time Management, Good verbal and written skills, Communication skills, Honesty, integrity, and Accountability.

Duties

The successful candidates will be responsible for, among other things, the following specific tasks: implementing the administrative operations of the office. Perform general administrative activities in support of the Office. Draft submissions, reports, memorandums, and minutes for the Office. Conduct records and document management both manually and electronically. Provide support in completing and processing subsistence claims. Keep track of all incoming work and ensure that all deadlines are met. Liaise with all stakeholders relevant to the office. Administer leave arrangements. Assist in the provision of monitoring and evaluation services; assist in coordinating demand planning within the Office. Monitor expenditure and coordinate the capacitation of the Office in line with the College-approved training plan. Type correspondence as and when required. Coordinate audit requirements within the Office and serve as the first point of contact between the Office of the Principal and other stakeholders.

NOTE: EE Target African male, African female, White male, White female, Coloured Male, Coloured female and Indian female.