ADMINISTRATIVE SUPPORT AND COORDINATION OFFICER

Gauteng Provincial Government; Johannesburg; On-site; ZAR 839,000 - 1,026,000; Full time

Job summary

Department of e-Government in Johannesburg is seeking an Administrative Support and Coordination Officer to streamline office processes and document flow for the Office of the Executive Authority.

The role involves developing systems, managing registers, preparing cabinet submissions, handling procurement, and supervising staff to ensure efficient operations in a government environment.

Qualifications

• NQF level 6 Public Administration/public management qualification.
• 3 years’ experience at below middle management (Assistant Director) or in middle management.
• Driver’s license required.

Responsibilities

• Manage administrative and coordination activities within the office of the executive authority.
• Develop, implement and maintain systems, registers and databases for documents flow.
• Compile correspondence, submissions and cabinet memoranda as required.

Skills

Communication

Computer literacy

Interpersonal

Analytical

Report writing

Leadership

Strategic planning

Education

Public Administration / Public Management (NQF6)

Job description

ADMINISTRATIVE SUPPORT AND COORDINATION OFFICER

• Reference Number : refs/056041
• Directorate : Office of the Executive Authority
• Number of Posts : 1
• Package : R 932, 292.00 per annum (all-inclusive package)
• Enquiries : Ms. Sithembile Buthelezi, Cell: 071 548 8903

Requirements

• Public Administration /Public Management qualification at NQF level 6 as recognised by the SAQA. 3 years’ experience below middle management (Assistant Director)/ middle management level. Driver’s License. Generic competencies required: knowledge of general government sector and organisational structure. Government regulations, policies and procedures. Technical competencies required: Ability to act with tact and discretion. Sound organization. High level of reliability. Policy formulation and implementation. Knowledge of the Public Service Management Framework, e.g. PFMA, Labour Relations Act. Managerial competencies required: Business Acumen. Customer Management. Innovative Continuous Improvement. Problem Solving. Skills required: Communication, Computer literacy, Interpersonal, Analytical, Report writing. Leadership, Strategic, Planning and Organisation. Attributes required: Be able to work under pressure. Should be decisive. Enable Diversity awareness. Inspire innovation within the organisation. Encourage teamwork. Should be cost conscious. Inspire to be Quality Oriented.

Duties

• Manage the administrative and coordination activities within the office of the executive authority: Develop, implement and maintain systems, registers and databases to monitor and manage the flow of documents to, from and within the office of the executive authority. Compile correspondence, submissions and cabinet memoranda as required. Study, edit and comment on submissions to be submitted to the executive authority for consideration. Manage the procurement and maintenance of equipment and administer the budget in the office of the executive authority. Manage logistical support in the office of the executive authority. Develop, implement and maintain a filing system for the office of the executive authority. Manage the registry of the office of the executive authority. Ensure that documents are classified in accordance with the MIS prescripts and are handled in accordance with their classification. Liaise with internal and external role players with regard to matters relating to the portfolio of the executive authority: Brief the Chief of Staff on matters with regard to the executive authority’s portfolio on the agenda of Cabinet/executive council. Liaise with senior managers in the institutions within the executive authority’s portfolio. Co-ordinate the activities of the executive authority’s office. Render a Cabinet/executive council support service to the executive authority: Manage the distribution of memoranda to Cabinet/executive council members. Manage the distribution of documents and submissions to the relevant legislature and standing/portfolio committees. Keep record of decisions of Cabinet/executive council and alert the Chief of Staff and executive authority of actions to be taken and due dates. Supervise employees: General supervision of the employees in the office of the executive authority. Quality control of the work delivered by supervisees. Advise supervisees with regard to all aspects of the work. Serve as the formal disciplinary authority with regard to supervisees.

It is the Department’s intention to promote equity (race, gender, and disability) through the filling of the positions with a candidate whose transfer / promotion / appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan. To facilitate this process successfully, an indication of race, gender, and disability status is required.

Employer : Department of e-Government

Location : Johannesburg

Closing Date : 27-11-2026