Road Freight Administrator (Temporary)

United Exports; Paarl; On-site; ZAR 180,000 - 240,000; Part time

Job summary

United Exports in Paarl, Western Cape seeks a highly organized Road Freight Administrator to support our Logistics team in a fast-paced fruit export environment.

The role focuses on coordination with transporters, data accuracy across ERP/export systems, and efficient cost administration. Ideal candidates are detail-oriented team players with strong MS Office skills and a pro-active mindset.

Qualifications

• Matric or equivalent with strong admin fundamentals.
• Experience with ERP/export systems is preferred.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).

Responsibilities

• Coordinate with transporters and loading points to confirm schedules, readiness, and progress.
• Provide accurate and timely updates to packhouses, farms, and third-party loading/offloading facilities.
• Identify operational concerns and escalate high-risk issues to stakeholders.
• Capture POD documentation accurately and file timely; process system transactions completely.
• Maintain up-to-date information across ERP and export systems.
• Create purchase orders using approved rates with complete documentation.
• Perform general road freight administration tasks and maintain audit-ready records.

Skills

Administrative skills

Attention to detail

Communication skills

Team player

Education

Grade 12 / Matric

Tools

ERP systems

Microsoft Office

Job description

• Perform general road freight administrative duties.

United Exports is seeking a highly organised and detail-oriented Road Freight Administrator to provide temporary administrative support to our Logistics team. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating multiple stakeholders, and has a passion for ensuring the smooth movement of goods within the fruit export industry.

Key Responsibilities

Communication & Coordination

• Proactively follow up with transporters and loading points to confirm schedules, readiness, and progress.
• Provide accurate and timely updates to packhouses, farms, and third-party loading and offloading facilities.
• Identify operational concerns and communicate them to relevant stakeholders, escalating high-risk or unresolved matters when required.

Systems Administration

• Capture and file Proof of Delivery (POD) documentation accurately and within required deadlines.
• Process system transactions accurately, completely, and timeously.
• Maintain up-to-date and accurate information across all ERP and export systems.

Cost Administration

• Create purchase orders using approved rates and ensure all supporting documentation is complete and accurate.

General Administration

• Perform general road freight administrative duties.
• Maintain organised, accessible, and audit-ready records and documentation.

Requirements

Minimum Requirements

• Grade 12 / Matric (Senior Certificate).
• Previous experience within the fruit industry will be advantageous.
• Experience working with ERP and export systems will be beneficial.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Excellent written communication and email etiquette.

Skills & Competencies

Technical Skills

• Strong computer literacy.
• Knowledge of the fruit export industry.
• ERP and export system experience.
• Strong administrative and organisational skills.

Personal Attributes

• High level of accuracy and attention to detail.
• Ability to work under pressure and meet tight deadlines.
• Strong sense of responsibility and accountability.
• Team player with excellent communication skills.
• Results-driven and detail-oriented.
• Ability to handle sensitive information with discretion and professionalism.

Why Join Us?

This is an excellent opportunity to gain valuable exposure within a leading fruit export business while working alongside an experienced logistics team. If you are organised, proactive, and passionate about keeping operations running smoothly, we'd love to hear from you.