Remote Real Estate VA: Transactions & Admin Pro

OSA Outsourcing Advantage; South Africa; Remote; ZAR 653,000 - 1,143,000; Full time

Benefits offered by this job

Weekly payments

Weekends off

Growth opportunities

Diverse projects

Job summary

Outsourcing Staffing Advantage seeks an organized Real Estate Virtual Assistant to support US-based agents. You will manage MLS listings, coordinate transactions from contract to closing, and handle day-to-day admin tasks in a remote role.

Ideal candidates have 2+ years of REVA experience, strong English, and proven CRM usage. Remote work with ET hours is required, MS Office and Google Workspace proficiency is expected, with reliable home office setup.

Qualifications

• 2+ years of experience in Real Estate Virtual Assistant or real estate admin role.
• Familiarity with MLS systems and real estate transaction processes.
• Experience using CRM platforms such as Follow Up Boss, kvCORE, Salesforce, HubSpot, or similar.
• Strong organizational and time management skills.
• Excellent written and verbal English communication skills.
• ET business hours availability.
• Ability to manage multiple transactions and deadlines.

Responsibilities

• Manage property listings across MLS and other platforms.
• Coordinate real estate transactions from contract to closing.
• Schedule appointments, showings, inspections, and meetings.
• Maintain CRM with client and transaction information.
• Prepare contracts, disclosures, and other docs.
• Communicate professionally with buyers, sellers, tenants, vendors, clients.
• Assist with property management and leasing activities.
• Organize digital files and transaction records.
• Conduct basic market research and comp analysis as needed.
• Support agents and property managers with admin tasks.

Skills

MLS familiarity

CRM platforms

Organization

English proficiency

Remote work

Office suites

Time management

Attention to detail

Education

Associates degree (preferred)

Bachelor’s degree (preferred)

Tools

Follow Up Boss

kvCORE

Salesforce

HubSpot

DocuSign

Dotloop

SkySlope

TransactionDesk

AppFolio

Buildium

Job description

Outsourcing Staffing Advantage is a boutique Business Process Outsourcing (BPO) firm specializing in providing high-quality remote professionals to businesses across the United States. We are seeking organized, detail-oriented, and proactive Real Estate Virtual Assistants to join our talent pool. In this role, you will support real estate agents, brokers, property managers, and investment teams by managing administrative tasks, coordinating transactions, maintaining accurate records, and ensuring smooth day-to-day operations.

Key Responsibilities

• Manage property listings across MLS and other real estate platforms.
• Coordinate real estate transactions from contract to closing.
• Schedule appointments, property showings, inspections, and meetings.
• Maintain and update CRM systems with client and transaction information.
• Prepare contracts, agreements, disclosures, and other real estate documentation.
• Communicate professionally with buyers, sellers, tenants, vendors, and clients.
• Assist with property management and leasing activities.
• Organize digital files and maintain accurate transaction records.
• Conduct basic market research and comparable property analysis when required.
• Support agents and property managers with general administrative tasks
  
  

Requirements

• 2+ years of experience as a Real Estate Virtual Assistant or in a real estate administrative role.
• Familiarity with MLS systems and real estate transaction processes.
• Experience using CRM platforms such as Follow Up Boss, kvCORE, Salesforce, HubSpot, or similar.
• Strong organizational and time management skills.
• Excellent written and verbal English communication skills
• English proficiency at a C1 level or higher (written and verbal) with a slight to neutral accent
• Availability to work during Eastern Time (ET) business hours
• Ability to manage multiple transactions and deadlines simultaneously.
• Proficiency with Microsoft Office and Google Workspace.
• Ability to work independently in a remote environment.
• Reliable internet connection and dedicated home office.
  
  

Preferred Qualifications

• Experience supporting U.S.-based real estate agents, brokers, or property management companies.
• Knowledge of real estate contracts, disclosures, and closing procedures.
• Experience with property management software such as AppFolio, Buildium, Yardi, or Propertyware.
• Familiarity with DocuSign, Dotloop, SkySlope, or TransactionDesk.
• Experience coordinating leasing activities and tenant communications.
• Basic knowledge of social media marketing for real estate.
• Associate's or Bachelor's degree in Business Administration, Real Estate, or a related field (preferred but not required).
• Familiarity with AI productivity tools such as ChatGPT, Claude, or Microsoft Copilot
  
  

Benefits

• Opportunity to work on diverse and exciting projects.
• Supportive and collaborative work environment.
• Weekly payments.
• Weekends off.
• Growth opportunities