Remote Real Estate Transaction Coordinator

Placements24; Stellenbosch; Hybrid; ZAR 420,000 - 600,000; Full time

Benefits offered by this job

Competitive salary

Fully remote work

Professional development

Team collaboration

Western Cape focus

Job summary

Placements24 is seeking a highly organized Remote Real Estate Transaction Coordinator to manage property sales from contract to closing, entirely from a remote location. You will be the central contact for agents, buyers, sellers, attorneys, escrow officers, and other parties, coordinating timelines and documentation to ensure smooth closings.

The role requires meticulous record-keeping, proactive problem solving, and strong communication across stakeholders.

Qualifications

• Previous Real Estate Transaction Coordinator experience.
• Strong organizational and attention to detail.
• Excellent communication with multiple stakeholders.

Responsibilities

• Manage the entire transaction process from contract acceptance to closing, meeting all deadlines.
• Coordinate communication and documentation between agents, buyers, sellers, attorneys, escrow officers and other parties.
• Prepare and review all required documents for compliance and accuracy.
• Track contingencies, inspections, appraisals and loan approvals.
• Maintain organized digital files and entry into CRM systems.
• Proactively identify and resolve issues that arise during the transaction process.

Skills

Real estate experience

Organization skills

Communication skills

Time management

Remote work

Tools

CRM software

Transaction management software

Office software

Job description

About the Role

Our client is seeking a highly organized and proactive Remote Real Estate Transaction Coordinator to manage the administrative aspects of property sales from contract to closing. In this crucial role, you will ensure all transactions proceed smoothly, efficiently, and compliantly, working entirely from a remote location. You will be the central point of contact for agents, buyers, sellers, and third-party vendors, coordinating schedules, managing documentation, and tracking deadlines. This is an ideal opportunity for an exceptional organizer with strong attention to detail who thrives in a fast-paced, remote environment and is passionate about facilitating seamless real estate deals in the Paarl area and beyond.

Key Responsibilities

• Manage the entire transaction process from contract acceptance to closing, ensuring all deadlines are met.
• Coordinate communication and documentation between real estate agents, buyers, sellers, attorneys, escrow officers, and other relevant parties.
• Prepare and review all necessary transaction documents, ensuring accuracy and completeness for compliance.
• Track the progress of contingencies, inspections, appraisals, and loan approvals.
• Maintain accurate and organized digital transaction files and ensure prompt data entry into CRM systems.
• Proactively identify and resolve potential issues that may arise during the transaction process in a timely manner.

Requirements

• Previous experience as a Real Estate Transaction Coordinator or in a similar administrative role in the real estate industry .
• Strong understanding of real estate transaction processes and required documentation.
• Exceptional organizational skills and meticulous attention to detail.
• Excellent communication and interpersonal skills, with the ability to manage multiple stakeholders effectively.
• Proficiency in using real estate transaction management software and standard office applications.
• Proven ability to work independently, manage time efficiently, and maintain confidentiality in a remote setting .

Benefits

• Competitive annual salary reflecting your expertise.
• Fully remote work arrangement offering excellent flexibility and work-life balance.
• Opportunities for professional development and certifications in transaction coordination.
• Supportive team culture with regular virtual check-ins and collaboration.
• The chance to be an integral part of successful property sales in the Western Cape region.