Remote Office Administrator - Flexible Virtual Ops Lead

Placements24; Rustenburg; Hybrid; ZAR 180,000 - 240,000; Full time

Job summary

Placements24 is seeking a highly efficient Remote Office Administrator to support our growing business from anywhere in South Africa. The role focuses on maintaining organised digital records, coordinating virtual meetings, and ensuring smooth day-to-day operations without daily office commutes.

You will manage executive calendars, prepare reports, assist with onboarding remote staff, and liaise with internal teams and vendors.

Qualifications

• Experience as an Office Administrator or similar, with remote work preferred.
• Excellent organizational and multitasking abilities for remote tasks.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and cloud collaboration tools.
• Ability to work independently and manage time to deadlines.
• Home office setup with reliable internet.

Responsibilities

• Oversee and manage all administrative tasks and daily operations remotely.
• Schedule and coordinate virtual meetings, manage executive calendars, and distribute minutes.
• Handle all incoming and outgoing electronic communication, including emails and phone calls, ensuring prompt responses.
• Maintain and organize digital records, databases, and filing systems.
• Prepare reports, presentations, and other essential documents as required by management.
• Assist with the onboarding process for new remote employees, ensuring they have the necessary administrative support.
• Manage inventory for remote office supplies and equipment, coordinating deliveries as needed.
• Liaise effectively with internal teams and external vendors to facilitate smooth operations.
• Provide proactive support to resolve administrative challenges and improve efficiency.
• Assist with travel arrangements for team members, if and when required for specific projects.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Time management

Problem solving

Independent work

Remote work experience

Asset management

Workflow automation

Tools

Microsoft Office Suite

Google Workspace

Slack

Zoom

Job description

Placements24 is seeking a highly efficient Remote Office Administrator to support our growing business from anywhere in South Africa. The role focuses on maintaining organised digital records, coordinating virtual meetings, and ensuring smooth day-to-day operations without daily office commutes.

You will manage executive calendars, prepare reports, assist with onboarding remote staff, and liaise with internal teams and vendors.