Remote Executive Virtual Assistant for Global Leaders

Hire Hangar; Cape Town; Remote; ZAR 816,000 - 1,306,000; Full time

Job summary

Hire Hangar is seeking an exceptionally organized Executive Virtual Assistant to provide comprehensive administrative support to senior leadership in a fast-paced, remote setting. The role requires strong attention to detail, proactive communication, and discreet handling of sensitive information.

You will manage calendars across time zones, prepare documents, coordinate meetings, travel, and liaise with internal and external stakeholders to streamline executive workflows.

Qualifications

• Proven experience as an Executive Assistant or Virtual Assistant supporting senior leadership.
• Demonstrated remote work experience with US/UK-based companies and collaboration tools.
• Strong organizational and time-management skills with the ability to prioritize effectively.
• Excellent written and verbal communication in English.
• High level of discretion and professionalism in handling sensitive information.

Responsibilities

• Manage executive calendars across time zones and prioritize appointments.
• Coordinate virtual and in-person meetings, prepare agendas, take notes, and track action items.
• Handle email management and follow-ups on behalf of executives.
• Prepare and edit documents, presentations, reports, and spreadsheets.
• Coordinate travel arrangements and itineraries as needed.
• Act as liaison between executives and internal/external stakeholders.
• Maintain organized digital filing systems and documentation.
• Support special projects and ad hoc administrative tasks.
• Ensure confidentiality and professionalism in handling sensitive information.

Skills

Calendar management

Email management

Travel coordination

Communication

Problem solving

Tools

Google Workspace

Slack

Zoom

Asana

Calendly

Job description

Hire Hangar is seeking an exceptionally organized Executive Virtual Assistant to provide comprehensive administrative support to senior leadership in a fast-paced, remote setting. The role requires strong attention to detail, proactive communication, and discreet handling of sensitive information.

You will manage calendars across time zones, prepare documents, coordinate meetings, travel, and liaise with internal and external stakeholders to streamline executive workflows.