Executive Virtual Assistant

Hire Hangar; Cape Town; Remote; ZAR 816,000 - 1,306,000; Full time

Job summary

Hire Hangar is seeking an exceptionally organized Executive Virtual Assistant to provide comprehensive administrative support to senior leadership in a fast-paced, remote setting. The role requires strong attention to detail, proactive communication, and discreet handling of sensitive information.

You will manage calendars across time zones, prepare documents, coordinate meetings, travel, and liaise with internal and external stakeholders to streamline executive workflows.

Qualifications

• Proven experience as an Executive Assistant or Virtual Assistant supporting senior leadership.
• Demonstrated remote work experience with US/UK-based companies and collaboration tools.
• Strong organizational and time-management skills with the ability to prioritize effectively.
• Excellent written and verbal communication in English.
• High level of discretion and professionalism in handling sensitive information.

Responsibilities

• Manage executive calendars across time zones and prioritize appointments.
• Coordinate virtual and in-person meetings, prepare agendas, take notes, and track action items.
• Handle email management and follow-ups on behalf of executives.
• Prepare and edit documents, presentations, reports, and spreadsheets.
• Coordinate travel arrangements and itineraries as needed.
• Act as liaison between executives and internal/external stakeholders.
• Maintain organized digital filing systems and documentation.
• Support special projects and ad hoc administrative tasks.
• Ensure confidentiality and professionalism in handling sensitive information.

Skills

Calendar management

Email management

Travel coordination

Communication

Problem solving

Tools

Google Workspace

Slack

Zoom

Asana

Calendly

Job description

Join Hire Hangar and work with fast-growing global companies while building a long-term career.

Job Title: Executive Virtual Assistant

Location: Remote

Time Zone: US Time Zones (EST–PST)

Role Overview

We are seeking a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative and operational support to senior leadership. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, remote environment. The ideal candidate is a self-starter who can anticipate needs, handle sensitive information with discretion, and streamline executive workflows to maximize efficiency.

Key Responsibilities

• Manage executive calendars, including scheduling meetings across time zones and prioritizing appointments

• Coordinate virtual and in-person meetings, prepare agendas, take notes, and track action items

• Handle email management, correspondence, and follow-ups on behalf of executives

• Prepare and edit documents, presentations, reports, and spreadsheets

• Coordinate travel arrangements and itineraries when required

• Act as a liaison between executives and internal/external stakeholders

• Maintain organized digital filing systems and documentation

• Support special projects, research, and ad hoc administrative tasks as needed

• Ensure confidentiality and professionalism in handling sensitive information

Required Qualifications

• Proven experience as an Executive Assistant or Virtual Assistant supporting senior leadership

• Demonstrated prior remote work experience; candidates must be fluent with remote collaboration tools (e.g., Slack, Zoom, Google Workspace, Asana or similar) and have experience working with US or UK-based companies. Applications without this experience will not be considered.

• Strong organizational and time-management skills with the ability to prioritize effectively

• Excellent written and verbal communication skills in English

• High level of discretion, professionalism, and reliability

• Ability to work independently, anticipate needs, and solve problems proactively

Preferred Qualifications

• Experience supporting C-level executives or founders

• Familiarity with project management or CRM tools

• Background in a fast-paced startup or professional services environment

• Experience coordinating across multiple departments or external partners

Tools & Technology

• Google Workspace (Gmail, Calendar, Docs, Sheets)

• Slack, Zoom, Microsoft Teams

• Asana, Trello, or similar project management tools

• Calendar scheduling tools (e.g., Calendly)

• Document management and cloud storage platforms (e.g., Google Drive)

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