Remote Executive Assistant

Placements24; Soweto; Hybrid; ZAR 988,000 - 1,811,000; Full time

Benefits offered by this job

Fully remote work

Performance-based incentives

Job summary

Placements24 is seeking a highly organized Remote Executive Assistant to support our executive team from your dedicated home workspace. This fully remote role requires proactive communication, strong organizational skills, and the ability to manage complex schedules across time zones.

You will coordinate virtual meetings, prepare materials, handle confidential information, and support travel bookings and expense processes as part of a distributed leadership team.

Qualifications

• Proven experience as an Executive or Virtual Assistant supporting senior executives.
• Excellent written and spoken English with superior grammar and proofreading.
• Proficient in Microsoft Office and Google Workspace; familiar with Zoom, Teams, Slack.
• Calendar management across multiple platforms and time zones.
• Strong organizational, time-management, and independent working skills.
• Ability to handle confidential information with discretion.
• Experience in remote-first or distributed teams is advantageous.

Responsibilities

• Manage and coordinate complex virtual calendars for senior executives, including scheduling meetings, appointments, and travel arrangements across different time zones.
• Prepare, review, and edit correspondence, presentations, and other documents with clarity and professionalism.
• Facilitate and manage virtual meetings, including agendas, materials, and minutes.
• Serve as a primary point of contact for internal and external stakeholders.
• Conduct research, gather data, and compile reports for executive projects.
• Organize and maintain digital files and records.
• Coordinate online travel bookings and logistics for executives.
• Handle sensitive information with discretion and security protocols.
• Identify scheduling or logistical conflicts and propose solutions.
• Assist with expense reports and other administrative tasks.
• Develop relationships with team members and external partners.
• Undertake special projects as assigned by senior leadership.

Skills

Calendar management

Scheduling across time zones

Communication

Organization

Discretion

Independent work

Tools

Microsoft Office Suite

Google Workspace

Zoom

Microsoft Teams

Slack

Job description

About the Role

Our client is seeking a highly motivated and exceptionally organized Remote Executive Assistant to provide comprehensive support to our executive team, regardless of geographical location. This fully remote position demands a proactive individual with outstanding communication, organizational, and technological skills. You will be instrumental in managing complex schedules, coordinating virtual meetings, and ensuring the seamless flow of information for our distributed leadership. This role requires a high degree of self-discipline, autonomy, and the ability to anticipate needs and execute tasks efficiently. As a remote professional, you will be a key enabler of executive productivity, working from your own dedicated workspace.

Key Responsibilities

• Manage and coordinate complex virtual calendars for senior executives, including scheduling meetings, appointments, and travel arrangements across different time zones.
• Prepare, review, and edit correspondence, presentations, and other documents, ensuring clarity, accuracy, and professionalism.
• Facilitate and manage all aspects of virtual meetings, including setting up conference calls, preparing agendas, distributing materials, and taking minutes.
• Serve as a primary point of contact for internal and external stakeholders, managing electronic communications and inquiries effectively.
• Conduct research, gather data, and compile reports as required for executive projects and initiatives.
• Organize and maintain digital files and records, ensuring easy accessibility and adherence to company policies.
• Coordinate and manage online travel bookings and logistics for executives.
• Handle sensitive and confidential information with the utmost discretion and security protocols.
• Proactively identify potential scheduling conflicts or logistical challenges and propose solutions.
• Assist with expense report preparation and other administrative tasks as needed to support executive functions.
• Develop and maintain strong working relationships with team members and external partners.
• Undertake special projects and other duties as assigned by senior leadership, demonstrating initiative and problem-solving skills.

Requirements

• Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative support role, preferably supporting senior-level executives.
• Exceptional command of English, both written and verbal, with superior grammar and proofreading skills.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and various virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Demonstrated expertise in calendar management and online scheduling across multiple platforms and time zones.
• Strong organizational and time-management skills, with the ability to work independently and manage multiple priorities effectively in a remote setting.
• High level of discretion, professionalism, and a commitment to maintaining confidentiality.
• Excellent interpersonal and communication skills, adaptable to virtual interactions.
• Proactive problem-solver with a keen eye for detail and a results-oriented mindset.
• Must have a reliable internet connection and a dedicated, quiet workspace conducive to productivity.
• Experience in a remote-first or distributed team environment is highly advantageous.

Benefits

This is a fully remote position offering the flexibility to work from anywhere. Our client provides a competitive salary, performance-based incentives, and opportunities for professional growth and development. You will be part of a forward-thinking company that embraces modern work practices and values its remote workforce. This role offers autonomy, challenge, and the chance to significantly contribute to executive success. Join our client and experience the advantages of a truly remote and collaborative work culture, supporting key business functions from the comfort of your home.