Remote Executive Assistant to Global Wellness Brands

Coastal Concept Electrical Pty Ltd; South Africa; Remote; AUD 60,000 - 80,000; Full time

Job summary

Coastal Concept Electrical Pty Ltd is seeking an experienced Administrative Assistant to support an internationally scoped portfolio from a remote location. You will manage end-to-end operational tasks, data handling, and daily administrative systems for a business owner overseeing multiple brands.

You will coordinate Zoom events, maintain CRM and data hygiene, perform basic bookkeeping in Xero, and help standardise SOPs to improve workflows in a fully remote setup.

Qualifications

• 5+ years of senior executive assistant or business support experience.
• Proficiency with Xero bookkeeping, event platforms, and CRM tools.
• Fluent English with strong proofreading and communication skills.

Responsibilities

• Coordinate live and online Zoom events from start to finish.
• Perform monthly CRM/database synchronisations and data hygiene.
• Manage daily email triage across multiple inboxes and reminders.
• Develop, update, and standardise SOPs to streamline workflows.
• Execute basic weekly bookkeeping in Xero for multiple entities.
• Monitor social media inquiries and provide customer support.
• Coordinate external vendor relationships and handle projects.

Skills

Executive support

CRM experience

Zoom moderation

Canva

Data hygiene

Tools

Trybooking

Eventbrite

GoHighLevel

Xero

Job description

Coastal Concept Electrical Pty Ltd is seeking an experienced Administrative Assistant to support an internationally scoped portfolio from a remote location. You will manage end-to-end operational tasks, data handling, and daily administrative systems for a business owner overseeing multiple brands.

You will coordinate Zoom events, maintain CRM and data hygiene, perform basic bookkeeping in Xero, and help standardise SOPs to improve workflows in a fully remote setup.