Remote Executive Assistant & Bookkeeper (UK Compliance)

Legends EOR; Cape Town; Remote; ZAR 257,000 - 301,000; Full time

Job summary

Legends EOR is seeking an Executive Assistant / Bookkeeper to support a UK-based firm from Cape Town. The role combines executive assistance, bookkeeping, AML compliance and practice operations, including onboarding, billing and debt collection, with the CEO and Founder.

Experience with cloud accounting platforms and AI tools is essential. You will coordinate statutory filings, manage client records, and ensure accurate financial records while working remotely on UK business hours.

Qualifications

• Demonstrated proficiency in modern cloud accounting and practice management systems.
• Practical bookkeeping experience with reconciliations and ledger support.
• Hands-on proficiency with AI tools to draft communications and automate tasks.
• Exceptional written and verbal British English communication skills.
• Precise attention to detail in transcribing dictations and client correspondence.

Responsibilities

• UK Company Secretarial & Statutory Filings: prepare and submit filings, manage identity verification, handle director changes and company formations.
• Compliance Administration - Accounts & Tax Returns: coordinate year-end AML checks, tax workflows and client authorisations.
• AML Compliance & Client Onboarding: oversee onboarding in FYI Docs, conduct AML checks using Idenfo, verify client identities.
• Billing, Debt Collection & Subscription Reconciliations: manage end-to-end billing in Xero, track payments and reconcile subscriptions.
• Executive Support & Practice Operations: transcribe dictations, manage inboxes, schedule meetings, support CEO/admin tasks.

Skills

Cloud accounting proficiency

Bookkeeping experience

AI tools proficiency

British English communication

Attention to detail

Client communication

Deadline follow-up

Tools

FYI Docs

Xero

Socket

Companies House WebFiling/ACSP

HMRC Agent Portal

Idenfo AML

Claude / ChatGPT

Microsoft Office

Google Workspace

Job description

Legends EOR is seeking an Executive Assistant / Bookkeeper to support a UK-based firm from Cape Town. The role combines executive assistance, bookkeeping, AML compliance and practice operations, including onboarding, billing and debt collection, with the CEO and Founder.

Experience with cloud accounting platforms and AI tools is essential. You will coordinate statutory filings, manage client records, and ensure accurate financial records while working remotely on UK business hours.