Remote Executive Assistant

Placements24; Mossel Bay; Hybrid; ZAR 420,000 - 640,000; Full time

Benefits offered by this job

Remote work

Health insurance

Dental insurance

Vision insurance

Retirement savings plan with matching

Paid time off

Professional development

Executive coaching

Conference attendance

Job summary

Placements24 is seeking an experienced Executive Assistant to provide top-tier support to the CEO for a fully remote role. You will manage the CEO's complex calendar, coordinate international travel, and prepare confidential reports while liaising with key stakeholders.

The ideal candidate has extensive C-suite support experience, exceptional organizational skills, and mastery of Microsoft Office and virtual collaboration tools.

Qualifications

• Significant proven experience as an Executive Assistant supporting C-suite executives, preferably a CEO.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities in a high-pressure environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams).
• Excellent written and verbal communication skills, with superior attention to detail and professional polish.
• Demonstrated ability to handle confidential information with the highest level of discretion.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Experience in the energy sector or a related fast-paced industry is highly desirable.
• Adaptability and willingness to work outside of standard business hours when required.

Responsibilities

• Manage and prioritize the CEO's complex and demanding schedule, including meetings, calls, and personal appointments.
• Coordinate all aspects of domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
• Prepare, proofread, and edit confidential documents, presentations, and correspondence for the CEO.
• Act as a primary point of contact and gatekeeper, screening calls and managing communication flow.
• Conduct research and prepare background materials for meetings, conferences, and events.
• Manage expense reporting and budget tracking for the CEO's office.
• Anticipate the CEO's needs and proactively address potential issues or conflicts.
• Organize and facilitate virtual meetings, ensuring all technical aspects are managed and minutes are taken.
• Maintain highly confidential information with the utmost discretion and integrity.
• Build and maintain strong relationships with internal teams and external partners.

Skills

Executive support

Calendar management

Travel coordination

Communication

MS Office

Zoom/Teams

Confidentiality

Tools

Microsoft Office Suite

Zoom/Teams

Job description

About the Role

Our client, a prominent player in the renewable energy sector, is seeking a highly experienced and discreet Executive Assistant to provide top-tier support to their Chief Executive Officer. This is a fully remote position, demanding exceptional organizational skills, proactive problem-solving, and a sophisticated understanding of executive-level support. You will manage complex calendars, coordinate international travel, prepare confidential reports, and act as a trusted liaison between the CEO and key stakeholders. The ideal candidate is adaptable, anticipates needs, and thrives in a fast-paced, global environment. This role is essential in ensuring the CEO's time is optimized and their strategic initiatives are effectively supported. Our client is committed to providing a robust remote work infrastructure, fostering a productive and engaging virtual workspace. This is a unique opportunity to contribute directly to the leadership of a company at the forefront of sustainable energy innovation.

Key Responsibilities

• Manage and prioritize the CEO's complex and demanding schedule, including meetings, calls, and personal appointments.
• Coordinate all aspects of domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
• Prepare, proofread, and edit confidential documents, presentations, and correspondence for the CEO.
• Act as a primary point of contact and gatekeeper, screening calls and managing communication flow.
• Conduct research and prepare background materials for meetings, conferences, and events.
• Manage expense reporting and budget tracking for the CEO's office.
• Anticipate the CEO's needs and proactively address potential issues or conflicts.
• Organize and facilitate virtual meetings, ensuring all technical aspects are managed and minutes are taken.
• Maintain highly confidential information with the utmost discretion and integrity.
• Build and maintain strong relationships with internal teams and external partners.

Requirements

• Significant proven experience as an Executive Assistant supporting C-suite executives, preferably a CEO.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities in a high-pressure environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams).
• Excellent written and verbal communication skills, with superior attention to detail and professional polish.
• Demonstrated ability to handle confidential information with the highest level of discretion.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Experience in the energy sector or a related fast-paced industry is highly desirable.
• Adaptability and willingness to work outside of standard business hours when required.
• A reliable high-speed internet connection and a dedicated, professional home office environment are essential.
• Discretion and strong ethical judgment are paramount.

Benefits

Our client offers a highly competitive salary and a comprehensive executive benefits package. This includes premium health, dental, and vision insurance, a generous retirement savings plan with matching contributions, and substantial paid time off. Opportunities for professional development, executive coaching, and attendance at industry conferences are provided. As a fully remote position, this role emphasizes work-life balance and offers the flexibility to work from anywhere with a reliable internet connection. Our client invests in advanced remote working technology to ensure seamless collaboration and productivity. Performance-based bonuses and significant opportunities for career growth within the organization are also key offerings.