Remote Executive Assistant to the COO

Placements24; Pretoria; Hybrid; ZAR 420,000 - 660,000; Full time

Benefits offered by this job

Fully remote position

Competitive salary

Health, dental, and vision insurance

Generous paid time off

Job summary

Placements24 is seeking an experienced Executive Assistant to support the Chief Operating Officer remotely from South Africa. The role requires meticulous organization, proactive problem solving, and the ability to manage sensitive communications in a virtual environment.

You will coordinate complex schedules, arrange international travel, and prepare strategic briefs, reports, and presentations for executive decision-making, while liaising with stakeholders and maintaining robust filing systems.

Qualifications

• Proven experience supporting C-suite executives, ideally in remote or hybrid settings.
• Strong organizational and time management skills for remote work.
• Excellent written and verbal communication with discretion.

Responsibilities

• Manage COO's complex schedule, meetings, and travel with foresight.
• Prepare documents, reports, presentations, and briefs.
• Coordinate virtual board meetings and key reviews.
• Screen and prioritise COO communications.
• Research topics and prepare briefing materials for decisions.
• Handle confidential information with integrity and discretion.
• Coordinate with internal teams, partners, and vendors.
• Oversee travel logistics and related expense processing.
• Maintain digital filing systems for critical documents.
• Identify issues and propose solutions to improve efficiency.

Skills

Executive support

Remote work

Schedule management

Communication

Travel coordination

Discretion & integrity

Education

Bachelor's degree

Tools

Zoom

Microsoft Teams

Asana

Microsoft Office

Job description

About the Role

Our client is a globally recognized leader in its industry and is seeking a highly capable and proactive Executive Assistant to provide dedicated remote support to its Chief Operating Officer. This role is integral to the smooth functioning of executive operations, requiring meticulous attention to detail, exceptional organizational skills, and the ability to anticipate needs in a dynamic, virtual environment. You will manage complex scheduling, coordinate critical meetings, handle confidential communications, and serve as a trusted liaison for a wide range of internal and external stakeholders. This is a superb opportunity for a seasoned administrative professional to make a significant impact from a remote location, contributing directly to the operational success of the company.

Key Responsibilities

• Manage the COO's dynamic schedule, coordinating meetings, appointments, and travel arrangements with precision and foresight.
• Prepare, edit, and finalize a variety of documents, including correspondence, reports, presentations, and strategic briefs.
• Organize and facilitate virtual board meetings, executive sessions, and key operational reviews.
• Act as a primary communication conduit, screening and prioritizing incoming communications for the COO.
• Conduct research on various topics and compile concise briefing materials to support executive decision-making.
• Handle highly sensitive and confidential information with the utmost integrity and discretion.
• Liaise effectively with internal departments, external partners, and vendors to ensure operational alignment and information flow.
• Manage all aspects of travel logistics, including flight bookings, accommodation, and ground transportation, and process related expenses.
• Maintain organized and accessible digital filing systems for critical documents and records.
• Proactively identify and address potential issues, offering solutions to ensure the COO's efficiency.

Requirements

• Proven experience as an Executive Assistant supporting C-suite executives, ideally within a remote or hybrid setting.
• Exceptional organizational, time management, and multitasking abilities tailored for remote work.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Asana).
• Excellent written and verbal communication skills, with a professional and polished demeanor.
• High degree of discretion, confidentiality, and sound judgment.
• Demonstrated ability to work independently, take initiative, and problem-solve effectively.
• Experience managing complex international travel and expense reporting.
• Adaptability and a proactive approach to managing a demanding workload in a remote capacity.
• A relevant tertiary qualification is highly preferred.
• Must possess a reliable high-speed internet connection and a conducive remote work environment.

Benefits

• Fully remote position offering substantial flexibility and work-life balance.
• Highly competitive salary and potential for performance-based bonuses.
• Comprehensive health, dental, and vision insurance coverage.
• Generous paid time off and company holidays.
• Opportunities for continuous professional development and career growth.
• Exposure to executive-level strategy and decision-making.