Remote Executive Administrator - International Relations

Placements24; Mbombela (Nelspruit); Hybrid; ZAR 1,500,000 - 2,001,000; Full time

Benefits offered by this job

Fully remote work

Competitive salary + benefits

Global stakeholder engagement

Professional development in intl. afff

Job summary

Placements24 is seeking a highly skilled Remote Executive Administrator to support senior leaders in a globally focused think tank. The role demands exceptional organization, discreet handling of sensitive information, and mastery of international travel logistics in a remote-first setting.

You will manage complex calendars, prepare high-level documents, and coordinate engagement with government officials and international partners across time zones.

Qualifications

• Extensive experience as an Executive Assistant or similar high-level admin role.
• Experience in remote-capacity environments.
• Exceptional organizational and time-management skills.
• Superior written and verbal communication with diplomatic nuance.
• Proficiency with virtual collaboration tools (Zoom, MS Teams, Slack) and Office suite.
• Absolute discretion with confidential information.
• Strong research on international affairs and policy context.
• Experience in managing complex international travel and visa processes.

Responsibilities

• Manage complex international calendars across multiple time zones.
• Handle confidential international policy communications with discretion.
• Coordinate international travel—flights, visas, security, accommodations.
• Prepare high-level correspondence, reports, and policy briefs.
• Act as liaison between executives and international stakeholders.
• Organize virtual international conferences and high-level meetings.
• Conduct geopolitical research on international organizations and actors.
• Maintain digital documentation for sensitive programs.
• Anticipate executive needs and streamline global operations.
• Support decision-making through strategic admin duties.

Skills

Executive support experience

Remote capacity

Organizational skills

Communication skills

Diplomatic communication

Virtual collaboration tools

Microsoft Office

Discretion

Travel coordination

Research skills

Tools

Zoom

MS Teams

Slack

Microsoft Office

Job description

About the Role

Our client, a globally recognized think tank focused on international relations, is seeking a highly skilled and discreet Remote Executive Administrator. This fully remote position requires an individual with exceptional organizational capabilities, superior communication skills, and a strong understanding of international affairs. The Executive Administrator will provide critical support to senior leaders engaged in global diplomacy and policy-making, managing complex schedules, sensitive communications, and international travel logistics. This role is ideal for a seasoned administrative professional who thrives in a remote-first environment and is adept at navigating complex international relationships. Working from anywhere, you will be an indispensable part of a mission-driven organization dedicated to fostering global understanding.

Key Responsibilities

• Manage complex international calendars for senior executives, coordinating meetings and engagements across multiple time zones and continents.
• Handle highly confidential and sensitive information related to international policy and diplomacy with utmost discretion.
• Coordinate complex international travel arrangements, including flights, visas, security clearances, and accommodation.
• Prepare and edit high-level correspondence, reports, policy briefs, and presentations, ensuring accuracy and professional tone.
• Act as a key liaison between executives and international stakeholders, government officials, and partner organizations.
• Organize and facilitate virtual international conferences, high-level meetings, and stakeholder dialogues.
• Conduct research on geopolitical issues, international organizations, and relevant stakeholders.
• Manage digital documentation and filing systems for sensitive international projects and communications.
• Anticipate the needs of executives and proactively manage logistical challenges inherent in global operations.
• Provide strategic administrative support to facilitate effective international collaboration and decision-making.
• Stay abreast of current global events and their potential impact on the organization's activities.

Requirements

• Extensive experience as an Executive Assistant or in a similar high-level administrative role, preferably supporting international operations or governmental bodies.
• Demonstrated experience working in a fully remote capacity.
• Exceptional organizational and time-management skills, with the ability to manage intricate international schedules.
• Superior written and verbal communication skills, with fluency in English and a nuanced understanding of diplomatic communication.
• Proficiency in virtual collaboration tools (e.g., Zoom, MS Teams, Slack) and advanced use of Microsoft Office Suite or equivalent.
• Absolute discretion and a proven ability to handle highly confidential information.
• Strong research skills and an understanding of international relations and global affairs.
• Experience in managing complex international travel and visa processes.
• A proactive, self-motivated, and solution-oriented approach to challenges.
• Adaptability and resilience in managing dynamic and often unpredictable international contexts.

Benefits

• Fully remote position with significant work-life flexibility.
• Highly competitive salary and comprehensive benefits package.
• Opportunity to contribute to impactful work in international relations.
• Engage with a global network of professionals and thought leaders.
• Professional development in areas of international affairs and executive support.
• Be part of a mission-driven organization operating at the forefront of global policy.