Senior Administrative Assistant (Remote)

Placements24; Johannesburg; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Health, dental, and vision insurance

Generous paid time off

Professional development and training

Access to cutting-edge technology for/

Remote work resources and tools

Global team collaboration and reviews

Job summary

Placements24 is seeking a Senior Administrative Assistant to join a fully remote, permanent team. You will support senior management, manage complex calendars, prepare materials for meetings, and handle confidential information with discretion.

The ideal candidate has at least 5 years of relevant experience, strong English communication, and proficiency with MS Office and virtual collaboration tools. This remote role offers flexibility and a dynamic global team.

Qualifications

• Proven experience as Administrative/Executive Assistant, preferably remote.
• Proficiency with Teams, Zoom, Slack and Google Workspace.
• Exceptional organizational and time management with multitasking.
• Excellent written and verbal English communication.
• High proficiency in Word, Excel, PowerPoint and Outlook.
• Strong problem-solving and attention to detail.
• Ability to work independently in a remote environment.
• Discretion and confidentiality are paramount.
• Dedicated home office setup with reliable internet.
• Minimum of 5 years of relevant administrative experience.

Responsibilities

• Manage complex calendars and schedule meetings for multiple senior executives.
• Coordinate and prepare materials for executive meetings, including presentations.
• Handle confidential information with discretion and security.
• Prepare and edit correspondence, communications, presentations, and documents.
• Conduct research and compile data for reports and projects.
• Organize travel arrangements including flights and itineraries.
• Liaise with internal and external stakeholders on behalf of executives.
• Process expense reports and budget-related administrative tasks.
• Maintain efficient filing systems, digital and physical where applicable.
• Identify and resolve administrative issues proactively.

Skills

Organizational skills

Time management

Communication

Discretion

Tools

Microsoft Teams

Zoom

Slack

Google Workspace

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

About the Role

Our client, a rapidly growing global enterprise, is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic virtual team. This is a fully remote, permanent position offering a fantastic opportunity to contribute to the operational efficiency of a leading organization from the comfort of your own home. We are looking for an individual who thrives in a remote-first environment, possesses exceptional communication skills, and has a proven track record of managing complex administrative tasks with precision and discretion. The ideal candidate will be adept at leveraging technology to enhance productivity and collaboration. This role is critical in supporting senior management and ensuring the smooth day-to-day functioning of key departments. If you are a self-starter with a passion for excellence in administrative support and a desire to work in a flexible, location-independent setting, we encourage you to apply.

Key Responsibilities

• Manage complex calendars and schedule meetings for multiple senior executives, ensuring optimal time utilization.
• Coordinate and prepare materials for executive meetings, including presentations and reports.
• Handle confidential information with the utmost discretion and security.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research and compile data for reports and special projects.
• Organize and manage travel arrangements, including flights, accommodation, and itineraries.
• Act as a liaison between executives and internal/external stakeholders.
• Process expense reports and manage budget-related administrative tasks.
• Implement and maintain efficient filing systems, both digital and physical where applicable.
• Proactively identify and resolve administrative issues before they escape.

Requirements

• Proven experience as an Administrative Assistant, Executive Assistant, or similar role, preferably in a remote setting.
• Proficiency in virtual collaboration tools such as Microsoft Teams, Zoom, Slack, and Google Workspace.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills in English.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong problem-solving abilities and a keen attention to detail.
• Ability to work independently with minimal supervision in a remote environment.
• Discretion and confidentiality are paramount.
• A dedicated home office setup with a reliable internet connection is required.
• Minimum of 5 years of relevant administrative experience.

Benefits

• competitive salary
• health, dental, and vision insurance
• a generous paid time off policy
• opportunities for professional development and training
• access to cutting-edge technology and resources to support your remote work
• opportunity to collaborate with a diverse and talented global team
• regular performance reviews and clear pathways for career advancement

Our client is committed to fostering a supportive and inclusive work environment. You will have the flexibility to manage your work-life balance effectively.