Remote Executive Admin & Operations Coordinator

Placements24; KwaZulu-Natal; Remote; ZAR 86,000 - 105,000; Full time

Benefits offered by this job

Fully remote from anywhere in South af

Job summary

Placements24 is seeking a Senior Administrative Assistant to join our virtual team. This fully remote role in South Africa requires exceptional organisation, detail orientation, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will support executives and teams, handle calendar management, travel, expense reporting, and onboarding for remote staff. Strong communication and independent work ethic are essential.

Qualifications

• 5+ years of proven experience in an administrative support role.
• Remote or hybrid work experience is preferred.
• Proficiency in MS Office and G Suite.
• Excellent written and verbal communication skills.
• Independent worker with initiative and problem-solving abilities.
• Quiet home office with reliable high-speed internet.
• Experience supporting senior executives is advantageous.
• Tertiary qualification in Business Administration or related field preferred but not mandatory.

Responsibilities

• Provide comprehensive support to senior management and team members, incl. calendar management, travel arrangements, and expense reporting.
• Proactively manage and prioritise emails and calls with timely responses.
• Prepare materials for meetings, presentations, and reports with professional presentation.
• Maintain organised filing systems, digital and physical, for easy retrieval.
• Coordinate project tasks and deadlines, track progress, report to stakeholders.
• Assist with onboarding for new remote employees.
• Handle confidential information with discretion and integrity.
• Conduct research and compile data for various projects and reports.
• Liaise with internal departments and external partners to ensure smooth communication.

Skills

Organisational skills

Time management

Independent work

Communication skills

Problem solving

Education

Business Administration qualification

Tools

Microsoft Office Suite

G Suite

Zoom

Microsoft Teams

Slack

Job description

Placements24 is seeking a Senior Administrative Assistant to join our virtual team. This fully remote role in South Africa requires exceptional organisation, detail orientation, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will support executives and teams, handle calendar management, travel, expense reporting, and onboarding for remote staff. Strong communication and independent work ethic are essential.