Remote Senior Administrative Specialist — Executive Support

Placements24; Johannesburg; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Remote work

Health benefits

Professional development

Career growth

Job summary

Placements24 is seeking a highly organized Senior Administrative Assistant to support our executive team remotely from Johannesburg, Gauteng. This fully remote role offers flexibility and the chance to contribute to a forward-thinking organization from your home office.

You will manage complex calendars, arrange travel, prepare reports and presentations, coordinate meetings, and handle confidential information with discretion.

Qualifications

• Proven experience as Senior Administrative Assistant or similar executive support role.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Strong organizational and time-management abilities, with the capacity to prioritize tasks effectively.
• Experience in managing complex calendars and coordinating meetings across different time zones.
• Ability to work independently with minimal supervision in a remote setting.
• Discretion and confidentiality in handling sensitive information.
• Familiarity with project management tools is a plus.
• Experience in virtual team collaboration tools (e.g., Slack, Zoom, Microsoft Teams).
• A proactive approach to problem-solving and a commitment to delivering high-quality work.

Responsibilities

• Provide comprehensive administrative support to senior management, including calendar management, travel arrangements, and expense reporting.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate and schedule meetings, ensuring all necessary participants are invited and materials are distributed in advance.
• Manage incoming communications, including emails and phone calls, prioritizing and directing them appropriately.
• Maintain and organize electronic and physical filing systems for easy retrieval of information.
• Conduct research and compile data for reports and special projects as needed.
• Assist with the onboarding process for new team members, ensuring they have the necessary resources and information.
• Act as a liaison between staff, management, and external parties, handling confidential information with discretion.
• Support event planning and coordination for virtual and in-person company events.
• Continuously identify opportunities to improve administrative processes and efficiencies.

Skills

Calendar management

Travel arrangements

Expense reporting

Communication

Multitasking

Independent work

Discretion

Tools

Microsoft Office Suite

Google Workspace

Slack/Zoom/MS Teams

Job description

Placements24 is seeking a highly organized Senior Administrative Assistant to support our executive team remotely from Johannesburg, Gauteng. This fully remote role offers flexibility and the chance to contribute to a forward-thinking organization from your home office.

You will manage complex calendars, arrange travel, prepare reports and presentations, coordinate meetings, and handle confidential information with discretion.