Recruitment Coordinator

Attorney Assistant LLC; South Africa; Remote; ZAR 299,000 - 464,000; Full time

Benefits offered by this job

Paid time off

Referral incentives

Bonuses where applicable

Job summary

Attorney Assistant LLC is expanding its remote recruitment team and is seeking a detail-oriented Recruitment Coordinator in the Philippines. You will manage daily recruitment operations, candidate communications, interview scheduling, and CRM administration from a remote setup.

The role emphasizes organized record-keeping, timely follow-ups, and professional communication with candidates and recruiters, while supporting the client firms with reliable staffing and administrative coordination.

Qualifications

• Experience in recruitment coordination or talent acquisition support is a plus.
• Strong written and verbal English communication skills.
• Comfortable working with CRM systems and email/tracking tools.
• Ability to maintain accurate candidate records and follow established processes.

Responsibilities

• Review the CRM for overdue candidate follow-ups and ensure recruitment activities and records are up to date.
• Send approved candidate communications and coordinate interview schedules and calendar invitations.
• Track candidate outreach, responses, interview progress, and inactive candidates.
• Review CRM records for accuracy, completeness, and missing information.
• Identify overdue tasks and flag them to the recruiter for action.
• Maintain recruitment task lists, email templates, and documentation.
• Prepare weekly recruitment status updates and keep tracking records current.
• Provide administrative and coordination support to help recruitment activities run smoothly.

Skills

Organizational skills

Schedule coordination

CRM systems

English communication

Record keeping

Remote independence

Recruitment coordination

HubSpot experience

Tools

HubSpot

Job description

At Attorney Assistant, we help law firms manage the work that keeps cases moving and clients supported, including intake, follow-up, admin, legal support, and operations.

Through Staffline and Frontline, formerly known as Intake360, we provide dedicated staffing and 24/7 live intake support for U.S.-based law firms. Our team helps firms respond faster, stay organized, and build reliable support systems around their daily work.

We're growing our remote team and looking for reliable, skilled professionals who want to build long-term careers supporting law firms.

Overview

We are looking for an organized and detail-oriented Recruitment Coordinator to support daily recruitment operations, candidate communications, interview scheduling, and CRM management.

This role focuses on keeping recruitment activities organized, maintaining accurate candidate records, tracking follow-ups, and ensuring recruitment processes stay on schedule.

The ideal candidate is comfortable working with recruitment systems, managing multiple administrative tasks, and communicating professionally with candidates and recruiters.

This opportunity is open to English-speaking candidates based in the Philippines.

Key Responsibilities

• Review the CRM for overdue candidate follow-ups and ensure recruitment activities and records are up to date.
• Send approved candidate communications and coordinate interview schedules and calendar invitations.
• Track candidate outreach, responses, interview progress, and inactive candidates.
• Review CRM records for accuracy, completeness, and missing information.
• Identify overdue tasks, urgent follow-ups, or stalled recruitment processes and flag them to the recruiter.
• Maintain organized recruitment task lists, email templates, and documentation.
• Prepare weekly recruitment status updates and keep relevant tracking records current.
• Provide ongoing administrative and coordination support to help recruitment activities run smoothly.

Required Skills and Experience

• Strong organizational skills and attention to detail, particularly when managing candidate records and recruitment activities.
• Ability to coordinate schedules, track follow-ups, and manage multiple tasks and deadlines.
• Comfortable working with CRM systems, calendars, email, and administrative tracking tools.
• Strong written and verbal English communication skills.
• Ability to maintain accurate records, follow established processes, and identify items requiring attention.
• Reliable, proactive, and able to work independently in a remote environment.
• Previous recruitment coordination or talent acquisition support experience is a plus, but not required.
• Hands-on experience with HubSpot is preferred, but not required.

Schedule and Benefits

• Full-time remote opportunity based in the Philippines.
• Monday to Friday, 9:00 AM to 5:00 PM Eastern Time.
• Paid time off (PTO), referral incentives, and bonuses where applicable.
• Must have a reliable device, stable internet connection, and quiet remote work setup

How It Works

This posting is for a current client hiring need. Candidates who meet the role requirements will be reviewed based on their experience, communication skills, availability, and alignment with the client's needs.

Applicants may also be considered for similar opportunities with Attorney Assistant based on their qualifications, experience, availability, and client requirements.