Receptionist/Office Administrator

Durbanville Classifieds; South Africa; On-site; ZAR 167,000 - 201,000; Full time

Job summary

Durbanville Classifieds is seeking a detail-oriented Office Administrator/Receptionist to join our team in Durbanville. The role focuses on administration, with reception and switchboard duties as a smaller portion of the responsibilities.

You will manage the switchboard, capture supplier accounts, assist with invoicing and contracts, and support the sales team with information on previous deals while maintaining accurate records and documentation.

Qualifications

• Previous administration experience.
• Detail oriented with high accuracy.
• Able to follow clear processes and instructions.
• Strong organisational and time-management skills.
• Strong communication and interpersonal skills.
• Computer literate with good system skills.
• Experience with invoicing, contracts advantageous.

Responsibilities

• Manage switchboard and welcome customers and suppliers.
• Capture and maintain supplier accounts.
• Assist accounts with invoicing and statements.
• Assist with contracts including drafting and filing.
• Provide sales team with information on previous deals.
• Maintain accurate records and documentation.
• Provide general administrative support.

Skills

Administrative experience

Attention to detail

Time management

Organisational skills

Communication skills

System skills

Accounts exposure

Contracts exposure

Job description

Reference: CPT000032-SP-1

Receptionist/Office Administrator - Durbanville

Duties & Responsibilities

We are looking for a detail-oriented Office Administrator/Receptionist to join our client’s team. This is a predominantly administration-focused role, with reception and switchboard duties making up only a small part of the position.

Key Responsibilities

• Managing the switchboard and welcoming customers and suppliers
• Capturing and maintaining supplier accounts
• Assisting the accounts department with invoicing and sending statements
• Assisting with contracts, including drafting, capturing on the system and filing
• Providing the sales team with information relating to previous deals
• Maintaining accurate records and ensuring documentation is up to date
• Providing general administrative support to the business

Requirements

• Previous administration experience
• Strong attention to detail and accuracy
• Ability to follow clear processes and instructions
• Good organisational and time-management skills
• Strong communication and interpersonal skills
• Computer literate with good system skills
• Previous exposure to accounts, invoicing or contracts will be advantageous

If you are a highly organised administrator who enjoys working with systems, documentation and detail, we would love to hear from you.

Package & Remuneration

R 15000 - R 18000 - Monthly